Key Accountabilities / Principal ResponsibilitiesBID AND TENDER LIFECYCLE MANAGEMENTLead and coordinate the entire bid process, from opportunity identification to successful submission and award.Develop and maintain bid templates, response libraries, and a structured bid lifecycle process to ensure high-quality submissions.Evaluate bid opportunities, conduct risk assessments, and align bids with strategic objectives and compliance requirements.Collaborate with subject matter experts to gather technical and commercial inputs, ensuring that all bid components align with customer requirements.Review and validate pricing strategies in partnership with the finance team, maintaining consistency and accuracy in bid documentation.PROJECT HANDOVER AND CLOSE-OUTOversee the transition from successful bids to project implementation, coordinating closely with operations and project teams to ensure seamless handovers.Establish and maintain project schedules, milestones, and deliverables, facilitating clear communication and alignment across stakeholders.Conduct project close-out procedures, ensuring completion of all documentation, final reviews, and lessons learned to drive future bid improvements.CONTINUOUS IMPROVEMENT AND QUALITY ASSURANCEDevelop and implement bid management best practices, standard operating procedures, and continuous improvement initiatives.Conduct quality reviews at key stages of the bid process to ensure accuracy, compliance, and alignment with client expectations.Analyse bid success rates, client feedback, and project outcomes to identify areas for improvement, enhancing bid win rates and operational efficiency.DATA MANAGEMENT AND REPORTINGEnsure data integrity by maintaining an up-to-date, centralized repository for bid and project documentation, resources, and templates.Generate and analyse bid performance metrics, conversion rates, and other KPIs, supporting informed decision-making and identifying improvement areas.Produce regular reports and insights on bid performance, maintaining version control and transparent documentation throughout the bid lifecycle.STAKEHOLDER ENGAGEMENT AND COORDINATIONBuild and maintain relationships with cross-functional teams, including Sales, Project Management, Finance, and Legal, to align on bid requirements and strategies.Lead bid review meetings, manage client communication throughout the bid process, and coordinate with legal and compliance teams on contract review.Facilitate knowledge transfer between bid and project teams, ensuring alignment on expectations and enhancing team collaboration.MARKETING AND BUSINESS DEVELOPMENT SUPPORTCollaborate with the marketing team to create case studies, success stories, and collateral that leverage successful project outcomes for brand promotion.Maintain a database of reference projects and client testimonials, contributing insights from bid experiences to support business development initiatives.Provide bid-related insights to the business development team, enhancing the organization's competitive positioning and thought leadership.Key Skills and ExperienceSkills:Excellent Written and Verbal Communication skillsAdvanced MS Word, Excel, PowerPoint, and ProjectsAbility to lead, influence and motivate othersIntermediate project management skillsKnowledge of operational environments (preferably in Facilities Management)Strong customer service orientationStrong presentation skillsUrgency in closing open mattersTime management and prioritization skillsCollaboration and teamworkProcess driver and implementerExperience in coordinating and updating a knowledgebase system is beneficialBehavioural Skills:Internal and External Brand orientationCross-functional integration and collaborationProblem Analysis and problem solvingAbility to work under pressurePerseverance / TenacityAccountabilityAbility to influence and inspire others towards a common goalDedication to customersPlanning and organizingAttention to detailMeet deadlines consistentlyDetail orientedProcess drivenRequirements:Minimum of 5 years experience in tender environmentsBusiness / Project Management qualificationBCom Degree would be advantageousPeople and Management SkillAbility to mobilize and motivate colleagues and staffAssertive and influentialAgile and flexibleResponsive yet firm in his / her approachKey result areasProfessional, compliant and winning bids submittedTimeous execution and on-time delivery of bidsImproved tender / proposal conversion and revenue rateAdditional Responsibilities and SkillsManage the enhancement and development of tools to support bid submissions.Back up support in the absence of the Bid Writer as and when required.Career DevelopmentOpportunity to advance to senior bid management roles.Exposure to multiple business units and functions.Professional development in project and business management.Industry-specific training and certifications.Interested? Submit your CV now.As a proudly South African brand, AFMS Group (Pty) Ltd will consider our commitment to transformation and employment equity goals for this position.
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