The Information & Communication Services (ICS) department of the University of the Western Cape (UWC) is seeking to appoint a well-organized Project Administrator on a contract basis for 9 months.The successful candidate must be able to work with a broad spectrum of stakeholders, work well under pressure, perform all required project related administrative functions and provide extensive support to Project Managers and Business Analysts that are concerned with the implementation of Projects or Programmes.Role Responsibilities:Day-to-day administration and support of multiple projects to ensure smooth and timely deliverySchedule meetings and workshopsPrepare and document all meeting/workshop agendas and minutesTrack sign-off of project artefacts and deliverablesMonitor, track and update RAID (Risks, Actions, Issues and Decisions) Log itemsAssist with the preparation of weekly, monthly and Executive reportsAssist with Procurement related activities across multiple projectsFinancial Administration, including:The updating of project financial reports and project budgets,Processing and raising Purchase Orders for project and departmental procurementMaintain all project and document foldersProvide responses to ad hoc requests for information on projectsAct as a link between the Project Management Office and University stakeholders as and when requiredGrade 12 Certificate2-3 Years' experience within Project AdministrationSound technology skills relating to the use of:MS Office ExcelMS Office WordMS Office PowerPointGoogle Business Tools: Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.Strong planning, organising and time management skills;Strong verbal and written communications;Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines;Preferred Qualifications, Skills & Experience:Additional post Grade 12 certificate, Diploma or BTech Degree within the IT fieldExperience in using project management software and tools (e.g. MS Project, PPO)Experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.)Required Competencies:Ability to multitask, working on a number of projects simultaneously with tight deadlinesAbility to take initiative and follow instructionsFast learner, able to adapt to change quicklyStrong communication and interpersonal skills, as well as the ability to communicate effectively across diverse audiences, both verbally and writtenProblem solving skillsStrong attention to detailExcellent organisational skills
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