ResponsibilitiesCo-ordination of intra-Group departmental communication- Liaise between managers, team and other teams in the company - Provide and/or obtain key statistical reports to and/or from all stakeholders within the company - Support the Chief Executive Officer, Chief Operations Officer and Executive Head: Business Development in the facilitation of company related operations and follow-up on responses and reports from managers and/or teams,- Handle and screen all incoming communications and respond appropriately and/or facilitating responses - Co-ordination of internal communication with various teams within the Group,- Facilitation of all internal meetings with intragroup departments.Co-ordination of the company and external stakeholders incl. Cell Owner shareholders- Key liaison officer between the company and key stakeholder representatives,- Provide and/or obtain key statistical reports to and/or from all stakeholders - Support Executive management of a new division in the facilitation of all communications and/or interactions with existing and prospective stakeholders - Handle and screen all incoming communications and respond appropriately and/or facilitating responses - Facilitation of all meetings with all key external stakeholders.Perform secretarial duties and administration- Provide support in managing the diary of the Chief Operations Officer and Executive Head: Business Development,- Assist in the preparation, management and control of the departmental budget in support of the Executive team,- Prepare and consolidate statistical and performance reports in support of the Executive team,- Prepare documentation e.g. letters, reports, presentations and memos for review by the Executive team- Draft letters- Distribute documentation e.g. reports and memos to relevant stakeholders,- Assist in the planning, organising and co-ordination of Company events- Liaise with internal and external stakeholders and executives, directors, committee members and others, where appropriate- Assistance with the organisation of internal and external meetings prior to and during the event- Coordinate arrangements for Company visitors, as necessary- Preparation for meetings: Preparation of meeting packs (agenda, minutes and other required material)- Take minutes at meetings and distribute minutes where necessary- Make travel and accommodation arrangements when requiredGeneral office administration- Maintain files and record keeping systems (electronic and/or physical),- Ensure appropriate stationary for office,- Logging of Service Desk requests to the Facilities and IT departments- Ensure payment of all service providers- Assist with adhoc dutiesFormal Education- Matric- Undergraduate Degree, Diploma and/or certificateTechnical/Legal Certification- Advanced MS Office Outlook, Excel, Word, PowerPoint (Intermediate)Experience- 1 year experience
