Administrative Support Assistant.

DutiesPerforms clerical work to assist in providing various administrative services essential to the management, direction, and operation of the assigned office.Based upon a good working knowledge of the office and the programs under the supervisor's control, the incumbent resolves problems associated with the clerical work of the office.Handles clerical duties, such as mail and package delivery, personnel updates to phone lists, and sign-out board.Supports the office by performing such duties as monitoring of field-going personnel for safety purposes, assistance with scheduling the conference room, fleet use reporting, and travel assistance.Supports the office by assisting with scheduling the conference room, fleet use reporting, travel assistance, assistance with purchasing during busy times, and other projects and duties as assigned by the supervisor.Monitors the status of office and security equipment and uses a variety of office and computer equipment to accomplish project and unit goals. Monitors local newspapers for articles related to the Forest Service.Clips and routes articles to the appropriate staffs. Maintains the Forest video, film, and slide library and audio-visual equipment.Accurately types correspondence, reports, or similar materials from handwritten or electronic drafts using a personal computer and word processing software. Ensures correct grammar, spelling, capitalization, punctuation, and appropriate format.Uses database or spreadsheet software to accurately enter, revise, sort or calculate, and retrieve data for standard reports. Accurately and promptly transmits and receives documents and messages electronically using computers or workstations.Reads and processes incoming correspondence and material. Ensures that correspondence is properly routed in a timely manner.Determines which items should be brought to supervisor's attention as opposed to those that should be sent directly to other appropriate personnel for action.Reads and reviews material to be filed, assigns code based on document content, and files material based on determination. Retrieves files based on knowledge of filing system.Ensures files have all pertinent documents and signatures. Maintains and accurately updates file system to enable quick and efficient retrieval of information.Purges files or performs other file disposition actions in accordance with established procedures. Receives visitors and phone calls.Determines nature of request and refers callers or visitors to appropriate staff. Personally answers routine questions in a timely and accurate manner and provides information when routine procedural matters are involved.Performs regular daily activities for the reception area or visitor center, including but not limited to, daily opening and closing of the facility, raising and lowering the flag, and maintaining the front desk.Monitors public areas, and updates the status of exhibits. Provides visitors with effective instructions on security and safety procedures and informs the supervisor of visitor needs. Operates a variety of audiovisual equipment.Maintains a lost and found for visitors and staff. Visits and is very familiar with trails, campgrounds, roads, and other areas on the unit, in order to provide accurate, descriptive information.Requisitions office supplies, printing support, and related materials. Accurately prepares and submits requisitions. Tracks requisitions for timely completion. Creates bills for collection for contracts and permits.Sends and tracks bills and payments through the automated financial system. Coordinates annual billing and follow-up on delinquent payments. Maintains current emergency information and telephone numbers for work unit employees.RequirementsConditions of EmploymentYou must be a US Citizen or US National.Males born after 12-31-59 must be registered for Selective Service.Subject to satisfactory adjudication of background investigation and/or fingerprint check.Direct Deposit Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.Must be 18 years of age.Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-Verify.QualificationsIn order to qualify, you must meet theYour application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.GS-04: Applicants must have one year of progressively responsible clerical, office, or other work which provided the knowledge and skills needed to perform the duties of the position being filled; OR an associate's degree or two years of successfully completed education above high school; OR combinations of successfully completed post-high school education and experience. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.Examples of General Experience includes: Clerical, office, or other customer service work such as greeting visitors and responding to phone or written inquiries, using word processing software or other automated software to produce routine documents; maintaining office files; and answering phone calls in an office setting.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.To receive consideration for this position, you must provide updated required documents and meet all qualification requirements by the closing date of this announcement.Additional informationPLEASE NOTE: This vacancy is being used to fill positions for FY2025 Temporary Employment Hiring season. The expected start date for this position will be between January 12, 2025 to April 6, 2025.By selecting the "Location Negotiable" option during the application process, implies your willingness to be considered for any official duty location listed on this announcement and/or those duty locations not listed for this Regional announcement. Pay rates vary depending on location. The salary shown is for the Rest of the U.S.This position is temporary, has a Not-to-Exceed date and will be filled for up to 6 months or as a not to exceed (NTE) 1 year, however an extension of the appointment may be possible without further competition. The appointment may also end early due to lack of work or lack of funds.Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other groups within the Region who have vacancies within the same occupational series, grade, full performance level and in any of the geographic location(s) listed on the announcement. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.The duty station for this position will be at one of the duty locations listed in this announcement. Salary range as shown is the locality pay Rest of U.S. (RUS). Pay rates vary by location.The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career-Conditional), Temporary, and Term Appointments under the USDA Demonstration Project. Under this authority, any U.S. citizen may apply.If you are retired from the Federal Government and are selected for this vacancy, your retirement annuity may be offset from your pay.This position is not eligible for telework.Availability of government housing and federal day care facilities will vary by location.Positions filled from this announcement may be a bargaining or a non-bargaining unit position represented by either NFFE, AFGE or NAGE.A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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