Date Posted: 10/31/2024Req ID: 40487Faculty/Division: Faculty of Arts & ScienceDepartment: Dunlap Inst. for Astronomy & AstrophysicsCampus: St. George (Downtown Toronto)Position Number: 00057402About us:The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.The Dunlap Institute for Astronomy & Astrophysics is one of the leading research centres for astronomy in Canada. Located at one of the top research universities, our institute retains reputable faculty, students and staff, all committed to innovation, public outreach and cutting-edge research.Your opportunity:As the Administrative Officer at the Dunlap Institute, the incumbent will play a pivotal role in supporting the Institute's faculty, researchers, staff and students. Under the supervision of the Department Manager, the incumbent will provide essential frontline administrative and financial support, ensuring a welcoming and efficient reception environment.Your responsibilities will include: Acting as the first point of contact for general enquiries Coordinating tasks for projects and other strategic initiatives with stakeholders Scheduling appointments Maintaining information on digital platforms Coordinating the shipping and/or receiving of goods Identifying and reporting facility repair and/or maintenance needs Processing payroll Essential Qualifications: Advanced College Diploma (3 years) or acceptable combination of equivalent experience. A minimum three years of relevant administrative and/or financial experience, preferably in a University environment Experience coordinating meeting schedules, agendas, materials, action and follow-up items Proven experience supporting committees and writing accurate, professional meeting minutes Experience processing payroll Experience working with financial and human resources information systems Advanced proficiency in the MS Office Suite, survey tools, and virtual meeting platforms Ability to effectively multi-task and manage deadlines Excellent verbal and written communication skills Demonstrated ability to quickly learn and apply new skills and knowledge. Capacity to work independently, show initiative, exercise diplomacy and sound judgment, and collaborate effectively with others. Strong organizational, time management, and problem-solving skills, with the ability to balance competing priorities Excellent professional demeanor with a strong focus on customer service and effective interpersonal skills Strong attention to detail Assets (Nonessential): Experience with preparing high-valued equipment to be sent by courier internationally Experience working with the University of Toronto's Guide to Financial Management (GTFM), including its financial and procurement processes Experience using SharePoint, including file management and creating permission groups To be successful in this role you will be: Accountable Meticulous Multi-tasker Organized Self-directed Note: This position necessitates the presence of the incumbent on-site, full-time. This role is not currently eligible for a hybrid work arrangement.Closing Date: 11/11/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715 with an annual step progression to a maximum of $85,319.Lived Experience Statement:Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity Statement:The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community.Accessibility Statement:The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.
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