Duties/Pligte
Managing the departmental cost centres.
Compiling budgets for departmental expenditures.
Processing requisitions on SU's financial system.
Liaison for all contracts with SU Legal Division, Faculty manager and HR as required, including ad hoc staff and fixed-term contracts.
Managing petty cash.
Providing general administrative support to staff, students and GUS (the University's art gallery).
Making travel and accommodation arrangements for staff and visitors.
Managing finances for all departmental activities, including conferences, open days, events and GUS.
Providing administrative support and management of research funds, short courses and social impact projects.
Managing quotations, contracts, invoices and payment collections of external bookings of facilities.
Managing local and international quotations, contracts, orders, invoices, payments and deliveries of materials, consumables and equipment for general and specialist studios, including for staff, teaching and research.
Compiling annual financial reports for record-keeping and audit purposes.
Job Requirements/Pos Vereistes
A relevant tertiary qualification in administration and/or finances.
Two to three years' administrative work experience with a focus on financial management.
Proven computer proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint, etc.).
Knowledge of the financial structures, general functioning of SU and working knowledge of SU's central computer systems (e.g. SUNFin and TeraTerm).
Excellent verbal and written communication skills in English and Afrikaans.
The ability to function in a multilingual environment.
Strong interpersonal skills.
Proven organisational skills.
The ability to manage multiple projects simultaneously and perform under pressure to meet strict deadlines.
The ability to work independently and apply your own initiative.
Recommendation/Aanbeveling
Willingness to support departmental functions and events, including occasional after-hours support.
Willingness to share reception duties with the academic administrator.
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