Administrative & Logistics Assistant

EXPERIENCE AND QUALIFICATIONS: At least 2 years experience in an administrative or financial role. Relevant degree will count in the candidate's favour. KEY SKILLS: Commitment to deadlines. Willing to work in a team. Good communication skills. Attention to detail. Problem solving skills. Analytical. Good Excel skills. Excellent customer service. Ability to work accurately and efficiently. RESPONSIBILITIES: The successful candidate will be partly responsible for administrative functions within their department. Responsibilities will include tasks such as: 1. Contracts: Capturing and submitting purchase and sales contracts on the system Perform cost calculation on transactions Check that contracts are signed Drafting manual contracts 2. Billing: Invoicing and storing necessary documents Email/post invoice to customer Make transfers to other marketers Making out credit notes Create and send out pro forma invoices 3. Loading of external invoices: Prepare accounts payable invoices for payment (POC) Load storage invoices and other supplier invoices Load transport invoices 4. Miscellaneous: Closing of contracts at the end of Feb. and Sept. 6 Months reconciliations Handle minor enquiries/complaints as soon as possible New debtors and creditors collection of necessary paperwork 5. Inventory: Complete request for inventory adjustments where necessary 6. Logistics administration Generate loading contracts Update of loads on the dashboard Booking of trucks at suppliers and clients Generate claims/losses on loads as necessary Receiving and capturing of proof of deliveries