Due to rapid growth and increased demand for our international privacy and technology compliance and legal services, VeraSafe is seeking an exceptional administrative director to support our remote team of attorneys and consultants. The successful candidate will be a generalist – willing to learn and participate in many different areas of the business.About the RoleThis is an excellent opportunity for anyone who wants to join a fun, international team that is working on the cutting edge of privacy and data protection. You will primarily be supporting privacy and data security compliance teams as well as interacting with clients and prospective clients, and your colleagues will largely be attorneys and IT security professionals. Above all, this role demands excellent organizational abilities, attention to detail, and both written and oral communication skills.Note: We may ask you to participate in a short skills assessment as a first step in the selection/interview process.We have always been and will continue to be a remote team. We offer our team members a comfortable, flexible work life. We collaborate closely (you won't feel like you're working in isolation) and you'll learn from our experienced administrative team, attorneys, project managers, and IT security auditors. We do top-notch work for interesting clients, yet we pride ourselves on recognizing that our team members also have lives outside of work.Key Tasks and Responsibilities:Management of customer records through CRM updatesCreating invoice draftsReviewing, proofreading, formatting, and finalizing final reports for our consulting engagementsWriting, reviewing, proofreading, formatting, and finalizing proposals in support of new client acquisitionManaging executive calendars and scheduling meetings upon requestProviding responsive support to colleagues using our project management, CRM, and accounting applicationsAnswering occasional emails, and phone calls from prospects (your responsibility is limited to providing basic information and scheduling a time for those prospects to meet with a senior VeraSafe team member if required)Performing a variety of other administrative oriented tasks and duties as assignedSoft Skills Required:Exceptional attention to detailFluent in EnglishBe a team player; interested in contributing to a growing enterpriseHighly organized / structured work ethic and top-notch organizational skillsTech-savvy and comfortable using a variety of software applicationsExcellent written and verbal communication (i.e., you need to be able to write like a pro, and know your audience)Schedule flexibility to work with international teams and meet aggressive deadlines.Ability to work independently, collaborate with teammates, and fully deliver on all commitmentsMust be able to perform successfully in a fast-paced, intellectually intense, service-oriented environmentAfter learning through experience, we'll welcome your ability to think outside the box and innovateWhat you'll gain from joining our team:Freedom of working remotelyProfessional development growth opportunitiesThe chance to have a long-lasting impact on a small but growing international businessWork in an open environment with a friendly team that respects your ideas and contributionsFast paced, entrepreneurial environmentOccasional opportunities to travel internationally, primarily for team retreatsVeraSafe's Excellent Benefits Include:Work from almost anywhere with Wi-FiPaid annual leavePaid sick leaveFlexible use of paid family responsibility leavePaid holidaysRetirement plan contributionsLife insuranceEligible for annual bonusReimbursement for certain personal flight ticketsIncome replacement insuranceFlexible working schedule in some rolesOptional IT Hardware Buyback ProgramChoice of Mac or PC company laptopOther Benefits:Tremendous professional development growth opportunities in the privacy, data protection, and cybersecurity nicheThe chance to have a long-lasting effect on a small but growing international businessWork in an open environment with a team that respects your ideas and contributionsOccasional opportunities to travel in North America and EuropeOur HR Privacy Notice is available at the following link: https://verasafe.com/legal/human-resources-privacy-policy/
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