Date Posted: 08/07/2024
Req ID: 39168
Faculty/Division: Student Life
Department: Career Exploration & Education
Campus: St. George (Downtown Toronto)
Position Number: 00055002
Description: About us:
Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.
Within the Division of Student Life, the cluster of Student Life Programs and Services, supports students as they achieve personal, academic, career and civic goals. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.
The mission of Career Exploration & Education (CxED) at the University of Toronto St. George campus is to engage students to develop self-directed career management skills through partnership with (a) faculty, to connect academic and career learning; (b) alumni and employers, to develop informational and experiential networks and opportunities; and (c) our campus community, to embed career support locally to meet diverse student needs.
Our vision is to support every U of T student and recent graduate as they build their future in our changing world.
We value community, agency, learning, empathy, and equity, diversity and inclusion.
Your opportunity:
Reporting to the Director, Career Exploration & Education, the Administrative Coordinator will provide a broad range of administrative support and guidance for Career Exploration & Education. In this role the Administrative Coordinator will oversee several operational needs to support the advancement of our priorities, including general office support (e.g. scheduling, general inquiries, filing, collating and organizing materials); scheduling of events; and special administrative projects (including the generation of routine reports and materials).
Specifically, the Administrative Coordinator will co-steward two critical projects: 1) data management and reporting, and 2) file storage, organization, and transition to SharePoint.
The incumbent must present a keenness to high quality customer service and partnership demonstrated by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students and community members. This position requires excellent communication, organizational and time management skills. The incumbent must be able to carry out a broad range of duties while exercising tact, confidentiality, and good judgement. It is important to be able to adapt rapidly from one function to another while maintaining efficiency and accuracy, especially when several projects with varying timelines are in motion.
Your responsibilities will include: Developing and maintaining procedures for the use of space and equipmentAnalyzing administrative processes and procedures and recommending changes for improvementResponding to enquiries within the defined scope of the role and redirecting as appropriateAssessing and revising processes that support administrative activities and objectivesDetermining logistical details and activities for special projects, events and/or programmingPreparing draft statistical reports and summaries from data collectedInforming stakeholders of project progressEssential Qualifications: Advanced College Diploma (3 years) or an acceptable equivalent combination of education and experience.Minimum five years' of relevant administrative experience supporting senior leaders and the advancement of strategic projects, preferably in a career exploration and education setting.Experience maintaining effective working relationships with and between students, faculty, and staff belonging to the University community and external community groups.Demonstrated experience providing dedicated administrative support to senior leadership, including calendar management, committee support and written correspondence.Experience planning and coordinating events.Experience analyzing administrative processes and procedures and recommending changes for improvement.Advanced proficiency with MS Office Suite, virtual meeting platforms, survey tools, databases and presentation software, and the ability to troubleshoot.Strong interpersonal and intercultural communication skills.Demonstrated ability to work effectively with diverse groups, understand the value of diversity and inclusion in the workplace and must be an advocate for equity.Effective time management skills and demonstrated ability to multitask while maintaining a high degree of independence, accuracy and quality; working collaboratively with colleagues to meet assigned deadlines.Ability to manage multiple complex and competing priorities.To be successful in this role you will be: ApproachableMulti-taskerTactfulTeam playerClosing Date: 08/21/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term; This is an eight (8) month-term position. Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Blythe Campbell
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact ******.
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