At Patriot Erectors, LLC and Patriot Trinity, LLC, we believe that our people are our most valuable assets. They are the key to our success and the face of our company when interacting with clients, teaming partners, and the community at large. Our team of professionals embodies the values that form the foundation of Patriot's vision and culture in every interaction. Patriot is the perfect place for you if you're a talented and driven individual who wants to impact your career positively. Join us and be a part of a company that values its people and empowers them to pursue their passions.Summary/Objective:Under the general direction of the Project Management team, the Office Administrator is directly responsible for providing administrative and clerical assistance to ensure smooth and efficient operations. This role involves managing paperwork, communicating with various stakeholders, and assisting with the organization of project-related activities. The office administrator is critical to supporting the overall success of construction endeavors and maintaining a well-organized project environment.Critical Duties:Provide administrative support to project managers, general superintendents, and other construction professionals.Prepare, organize, and maintain construction documents, including contracts, permits, drawings, specifications, and reports.Assist in creating and distributing project-related documentation to internal teams, clients, and contractors.Schedule and coordinate meetings, appointments, and conference calls, and take accurate meeting minutes when required.Coordinate logistics for site visits and project meetings.Generate regular and ad hoc reports as requested by project managers or supervisors.Essential Duties (other duties may be assigned):Maintain office supplies and equipment, ensuring an efficient work environment.Assist in handling incoming and outgoing mail, emails, and phone calls.Review documents for accuracy and completeness before distribution.Help ensure that project documentation complies with company and industry standards.Collaborate with the Executive Assistant.Maintain an organized filing system for both physical and digital project documents.Ensure easy retrieval of documents and information when needed.Qualifications:To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements below represent knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Competencies:Technical and Analytical Capacity.Ethical Conduct.Time Management and Organizational Skills.Attention to Detail.Communication Proficiency.Education/Experience:High school diploma or equivalent; additional education or certifications in office administration is a plus.Prior administrative or office support experience, preferably in a production/fabrication, construction or related field.Familiarity with construction terminology and processes is beneficial.Knowledge, Skills and Abilities:Self-starter.Enthusiastic and high-energy.Continual improvement—One must continually grow one's craft and learn new tools and techniques to manage oneself.Knowledge of:High proficiency in various office-related software systems (i.e., MS Office Suite, including Teams and Zoom).Broad knowledge of business processes in use for the relevant business areas.Understand the value of metrics and reporting.Skill in:Written, verbal, and graphical communications.Exhibit a high level of professionalism and excellent interpersonal/communication skills.Partnering with various levels of results-driven team.Use of Microsoft Office software package – i.e., Outlook, Excel, PowerPoint, etc.Ability to:Maintain multiple tasks and assignments.Write compelling and professional business correspondence.Certificates and Licenses: N/ASupervisory Responsibilities: N/AWork Environment:The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. This role routinely uses standard office equipment such as computers, phones, and photocopiers. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate, however, when on jobsite could be at higher volume based on ambient surroundings.Physical Demands:The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. The employee is occasionally required to sit and stoop, kneel or crouch. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Position Type/Expected Hours of Work:This is a Part-time position. The core operating hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., but Hours may change based on the business's needs.Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.The employee signature below constitutes the employee's understanding of the requirements, essential functions, and duties of the position.
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