Key RequirementsMinimum 5 years proven secretarial and administrative experienceRelevant qualification in admin management or related fieldsGeneral customer liaison experienceExcellent communication skills both written and verbal and attention to detailsAbility to think out of the box and problem solve when necessaryComputer literacy with knowledge of Sage or PastelStrong communication, organizational and multitasking skills to effectively contribute to the smooth operation of a multifaceted businessKey ResponsibilitiesProvide essential support to the Managing Director and Operations Manager by performing various administrative, clerical, and organizational tasks, taking on facets of business administration.Act as the central point of contact to ensure the smooth flow of administrative processes within the business unit management and coordinate all appointments.Support management in projects and creating presentations.Assist the MD with managing appointments, calendar, and telephone calls; provide information about visitors and visit preparations; organize internal and external meetings; prepare documents for management's information and/or signature.Ensure proper archiving of documentation at the sub-company level.Compose written statements, minutes of meetings, inquiries, and other documents upon management's request.Keep daily logs of all current jobs in coordination with the operations manager, including assignment of staff to ongoing activities and tracking of vehicles and staff hours.Manage project opening and closing documentation, including tracking of payments and financials.Create a supportive and collaborative work atmosphere with internal and external business partners.Support everyday commercial tasks (documentation, printing of documents, drafting basic letters, compiling information, etc.).Closely liaise with the company bookkeeper to provide any required information and assistance.Organize courier shipments of documents, samples, and other materials to external stakeholders and local and remote locations.
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