The incumbent will provide essential support to the Managing Director by performing various administrative, clerical, and organizational tasks, as well as taking on facets of business administration.
This role requires strong communication, organizational, and multitasking skills to effectively contribute to the smooth operation of our business.
Duties Will Include The Following: As the central point of contact, ensure the smooth flow of administrative processes within the business units and coordinate all appointments for the business unit management.
Support management in projects and creating presentations.
Assist the Managing Director by managing appointments, calendar, and telephone calls; provide information about visitors and visit preparations; organize internal and external meetings including special requirements of the Senior Leadership Management Team (C-SALT); and prepare documents for information and/or signature of management.
Ensure proper archiving of documentation.
Compose written statements, minutes of meetings, inquiries, and other documents upon management's requests.
Work closely with the Senior Leadership Management Team to brainstorm, execute, and promote compelling content in support of brand building within the company and to keep colleagues engaged, empowered, and well-informed about the business.
Share internal information according to communications strategy, communication plans, and concepts and print materials.
Network and build relationships within the company as you will have contact with top management and gain insights into current topics from the Business Units.
Create a supportive and collaborative work atmosphere with internal and external business partners.
Support with everyday commercial tasks (e.g., documentation, printing of documents, drafting basic letters, compiling information, etc.).
Provide company secretarial assistance (e.g., arrange dates for board meetings and annual general meetings, prepare board packs, complete documents for annual filings, ensure company documents and minutes are properly filed on the internal filing system, assist with the drafting of board minutes and resolutions).
Correspond with external and internal stakeholders on behalf of the teams; organize conferences and other events, issue invitations, arrange venues, catering, coordinate speakers, and control event budgets.
Organize courier shipments of documents, samples, and other materials to external stakeholders and remote locations.
#J-18808-Ljbffr
