Date Posted: 08/14/2024Req ID: 39249Faculty/Division: Faculty of Arts & ScienceDepartment: University CollegeCampus: St. George (Downtown Toronto)Position Number: 00056569Description:About us:University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community.Your opportunity:Working as part of a team, the Administrative and Financial Assistant provides front line support to inquiries and administrative support at University College. The Assistant performs financial administration activities including preparation of expense reimbursements, payment of invoices, accounts payable and receivable. The Assistant also collects relevant documentation, verifies for completion and processes payroll for casual, and staff-appointed groups.Your responsibilities will include:Acting as the first point of contact for general inquiries, distributing incoming and outgoing mail and deliveriesPreparing expense reimbursements; preparing and/or processing journal entries, preparing purchase ordersPreparing accounts payable and accounts receivable according to the University Guide to Financial ManagementVerifying that supporting documentation is attached to financial records before processing in FIS, checking that proper approvals are obtained prior to submitting for processingIdentifying and resolving individual financial discrepanciesMaintaining filing system, updating and maintaining records, performing routine data entryWriting routine documents and correspondenceCollecting supporting documentation required for payroll and/or HRIS processing; processing payrollEssential Qualifications:Advanced College Diploma (3 years) or acceptable equivalent combination of education and experience.Minimum two (2) years' relevant financial administrative experience including processing invoices and expense reimbursements or equivalent financial administration tasksDemonstrated understanding of financial administrative procedures and ability to apply guidelines and procedures to a variety of tasksDemonstrated strong organizational and administrative coordination skillsExcellent verbal and written communication skillsDemonstrated skills in providing strong front-line customer service, strong team playerStrong MS Office skills including Word, Excel, OutlookDemonstrated strong attention to detail and ability meet strict deadlinesDemonstrated ability to apply a variety of procedures and policies, ability to reconcile detailed information and respond to a variety and high volume of tasksDemonstrated ability to prioritize deadlines and to maintain a high level of accuracy, filing and record keeping skillsExcellent time management and organizational skills and ability to anticipate operational needs and to adapt to changing deadlinesAssets (Nonessential):Experience working with HRIS, FIS, or equivalent organizational systemsPayroll experience for a variety of employee groupsKnowledge of the University Guide to Financial ManagementTo be successful in this role you will be:AccountableApproachableMulti-taskerOrganizedTeam playerNote:This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.Closing Date: 08/23/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 07 -- $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category: Administrative / ManagerialLived Experience Statement:Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity Statement:The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.Accessibility Statement:The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact ******.
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