Administration Officer: Office Of The Ddg: Corporate

MINIMUM REQUIREMENTSNational diploma NQF 6 in Public Administration / Office Management and Technology/ Business Management1 year of experience working in the Office of the Director or above in public administration environmentRESPONSIBILITIES Financial Administration and Coordination DDGs office Monitor monthly expenditure patterns and trends to budget projectionsReconcile expenditure projection with the actual spendingCoordinate financial planning processes.Complete relevant documentation for transfer of funds.Process payment for procurement of goods and serviceAdministrative SupportAdminister documents and check for compliance in line with the required DSI standard (formatting etc.) or government prescripts.Monitor outgoing and incoming documentations and monitor compliance as outlined by various units.Draft routine letters, memos, reports, submissions etcProvide secretariat services in the meetings when requiredDiary managementConduct logistical arrangements i.e., travel arrangements, booking of venues, caterings etc.Coordinate and consolidate monthly, quarterly, annual plans and reports within the DDG.Project Administration Provide assistance in developing project plans and capture progress in the projects cycleTrack progress on programme issue log and risk log with relevant project team members internally or externally and issue reminders and follow up actions.Compile updated progress feedback letters based on the projects schedules and progress meetings.Identify and compiled possible project risks and compile reports for management action.File and maintain updated records of projects e.g., financial expenditure, reports, memos, letters, contract status schedule.Receive and check documents and letters compiled by the stakeholders, implementing units and ensure that they are processed accordingly.Documents and Records Keeping Keep records and ensure that they are easily accessible within the DDGs officeMaintain filing system manual and electronic within DDG.Updated records keeping and spreadsheet.Easily accessible filling system maintained (electronically and manually).