Direct Reporting Line:
Head: Finance
IIE MSA, since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.
The IIE MSA Ruimsig Campus in Roodepoort has a vacancy for an Administration Assistant (Fixed-Term Contract). Duties and Responsibilities:Procurement Process Follow up with National for outstanding Purchase OrdersFollow up with Vendors for outstanding invoices and statements / Monthly vendors to load on Freshdesk and get a Purchase OrderFollow up with National for vendor paymentsFollow up with Relevant Departments to send through signed invoices to be sent to CI for paymentEnsure that departments sign all invoices and job cards so that receipting can be doneCheck if receipting is performed for invoices due for paymentCheck all vendor documents are correct for a vendor to be uploaded on the systemSend Proof of payments to vendorIdentify all invoices not captured by month-end so that HF can raise accrualsStationery Management Prepare all new starter packsDo stock count and monitor stationeryOrder stationeryAssist departments with stationery requestsOrder stationery requirement from VendorDelivery from Vendors Check delivery items against the invoice and Purchase OrderEnsure the correct department collects all items in due timeScan delivery notes and invoices and send to Vega CreditorsCompetencies Required:Intermediate computer literacy essentialExcellent administration, planning and time keeping skillsCustomer service orientation, high levels of energy and self-motivationHighly effective communication and organisational skillsShown ability to manage work and self proactivelyHigh level of integrity and confidentialityMust be approachableMinimum Qualification Requirements:Minimum of a Matric or 3-year Diploma PreferableMinimum Work Experience Requirements:Minimum of 2 to 3 years Bookkeeping experienceWorking Hours:Monday to Friday: 08:00 - 17:00Alternate Saturdays as requiredSalary:Competitive salary commensurate with experienceApplication Response:Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.Technical Support:Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUsThe IIE's MSA is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.
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