Job title : Admin Supervisor (Langenhoven Park / Bloemfontein) (Langenhoven Park )
Job Location : Free State, Bloemfontein
Deadline : December 21, 2024
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PURPOSE OF THE ROLE
We are seeking a detail-oriented and organized Administration Supervisor reporting to the Retail Manager. The Administration Supervisor will support the Manager in the daily business operations of the retails store. Mainly responsible for many duties, including supervising employees, communicating and helping customers, carrying out directives by the Retail Manager.
KEY RESPONSIBILITIES
Cash Management
Preparation, co-ordination and handing out of Floats
Preparation of Float for Admin Desk
Daily Banking
Consolidation of previous night's cash up
Prepare paperwork as per HQ financial process
Be prepared for SBV collection
Assist Cashiers with cash drops
Allocate change as per request
Cash up at the end of every shift
Correction of Cashier mistakes with consent from Retail Manager
Administration
Administration of old stock write off and stock transfers
Check receipt invoices against orders and send through to GRV
Follow up on GRV cycle
Issuing of purchase orders
Handle transfers requests for general store management
Weekly filling, creating, updating and maintaining records and databases
People Management
Match attendance registers against biometric system and print for sign-off
Assist with and/or refer any HR related queries
Assist with leave requests and forward to HR after authorisation
Uniform and PPE orders and issue thereof to staff
Recruitment of staff as per Retail Manager instruction
Management of Casual payments
Report and administer any IR related issues in conjunction with HR
Set up the weekly cleaning schedule
General Duties
Upkeep of canteen
Stand-in for Retail Manager when mandated to do so
Up keep of stationary volumes, labels, soap, etc.
Teamwork
Support department managers and co-employees
Actively participate as a member of the team
Performing any other task, not specified herein, which from time to time may be assigned by the manager
Housekeeping and Safety Standards
Ensures that cleaning and housekeeping standards on equipment and work areas are maintained according to laid down standards and norms
Ensure personal hygiene standards are maintained
Take reasonable care for own health and safety as well as the health and safety of others
Wear the correct PPE in accordance with the company policy and procedures
No interference or abuse of any health, safety and environmental welfare equipment
Keep work areas clean and free from hazards and risks
Requirements
QUALIFICATIONS & EXPERIENCE
Grade 12 (Matric), with pot Matric certificate or Diploma or equivalent qualification will be an advantage
Must be able to read, write, speak and understand Afrikaans and English
At least 2 years previous experience in retail administration or similar role (preferably in the FMCG Retail industry)
Proficiency in Computer Literacy and Microsoft Office suite (Word, Excel, Outlook)
Ability to deal with a varied group of people
Strong attention to detail
Operational Agility with a problem-solving mind set
Ensure Vision, Mission and Values underpin all activities
COMPETENCIES REQUIRED
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Ability to multitask and prioritize tasks in a fast-paced environment.
Ability to show initiative, work as part of a team
Self-motivated and reliable
Performance driven and well organised
Building and maintaining relationships with strong interpersonal skills - living out the company values and unique HO HOLA culture.
Friendly, helpful, confident yet humble, and able to work well in a team.
Excellent communication and interpersonal skills. With the ability to communicate fluently in English (written and verbal).
Strong managerial abilities: Planning, organizing, and control. Strong problem-solving skills.
Service orientated, Confident and stress tolerance. Business Acumen.
Accuracy and attention to detail.
Administrative / Management jobs