5* Hotel seeks an Accounts Team Lead
TASKS, DUTIES AND RESPONSIBILITIES
DUTIES:
Import of Daily revenue report and checking of it
Checking cash and countersign prior to General Cashier sealing envelopes
Update the SLA tickle list (on Excel and saved on Finance Drive) and on file and ensure all contracts are current and on file for each Service Level agreement we have in place (both Rental Pool and WCBC)
Update the License tickle list and file and ensure all contracts are current and on file for each License we have in place (both Rental Pool and WCBC)
Follow up with HOD's on expiring SLA's and Licenses – to be reviewed by the AP/ AFC on quarterly basis and signed off.
General office filing and tidiness (assist with AP filing and boxes for storage and proper labelling). All prior Financial year to put in storage
Administration of Metrofile – organize storage, write off of old files, shredding. Be in charge of the storeroom and office safe
Collecting post once a week from Post Office
Creating of Accounts Payable Vendors and ensure all back up is there and signed by FC – to keep file up to date (there should be paperwork for each and every vendor on Accpac).
To assist with the following:
Daily banking and credit cards in the absence of the Cash Controller
Checking House Accounts in the absence of Debtors Controller
Assist with sending invoices and statements in absence of Debtors Controller
Checking of O-status report and attend Credit meetings
Update of SOP's and ICQ
Trustee meeting packs
To provide ad hoc reports and statistics as and when needed
To comply with all legal and accounting practices relating to the position
To follow up and execute and other Ad Hoc tasks and requests given to you by Senior Management.
TRAVEL AGENT COMMISSIONS:
Weekly log into NTT and print off the available invoices for payment.
Compare these invoices to Opera bookings and profiles of each individual entry.
All commissions to be checked and prepared for payment – ensure back up and signature from Revenue Manager for authorization before it is handed to the Financial Controller for approval.
Booking.com and Expedia to be paid by 15th of every month, ensure it's checked, signed off by Reservations Team and paperwork given to Accounts Payable.
GENERAL MANAGER EXPENSES FILE:
To be completed on the 2nd or 3rd day of every month once month end are completed
All back up to be on file (excluding payroll section) and expenses recorded on an Excel Spreadsheet with a section for FC / GM and RD to sign
To be treated with confidentiality and file kept in FC office
NIGHT AUDIT PACK:
Ensure that you received a Night Audit Pack daily from the Night Manager.
Ensure the night audit packs are signed and stored in a secure environment.
MONTH END:
Ensure all work is up to date
Assist others where need to be over month end
Do Bad Debt reporting when required (done by Debtors Controller)
Assist with reconciling of Balance sheets when required
Assist with back up of Balance sheets when required
Prepare month end journals for AFC to check and give to FC to post:
Business Centre Printing journal
Staff Transport journal
Midas/Telephone journal