Tracker requires the services of an Accounts Payable Supervisor reporting to the Financial Accounting Manager. This position is focused on the Management of Accounts Payable. We require a self-starter who can work in a team environment.
KEY DUTIES AND RESPONSIBILITIES: Review of Supplier Payment Recons Review accuracy and completeness of payment reconsEnsure all payments are provided for in cash forecastUpdate and Maintain Master Supplier List and History of PaymentMonthly Planning of All Payments: Preparing and Planning all Payment submissions and payment dates for all StaffCommunication with the team and business on expected timelines related to paymentEnsuring that Payment Plans are adhered to and a smooth Payment run each month.Ensure Accurate Processing on Month End Accruals Review of all Month End AccrualsEnsure accurate processing of Month End AccrualsReview all Expenditure for the month and ensure that all information processed is accurate, valid and completeManaging of staff – Accounts Payable Team Keeping personal files of all staff - Daily/weekly/monthly updating of each staff members personal file – positive/negatives recorded and action taken to addressProductivity Management - Daily/weekly/monthly performance measured, coaching done where neededDevelopment - Development plan compiled per clerk –signed and filed – Updates sent to managerPerformance ManagementTraining of all new staff and ensuring that all staff are up to par with current work expectationsCash Forecast Review of the Daily Cash forecastEnsure that all payments made by the Accounts Payable team are accurately and timeously forecastedEnsure that adequate provision of cash has been made for daily forecastingMaintaining a central report for all upcoming paymentsAssist in the Managing of Month End Processes Monthly journals and accrualsIS ReviewsMonth End close offIFS Support Provide IFS Support to the BusinessAllocate Parts to SuppliersReview allocation of Parts to Trial BalanceReview and Management of Internal Procedures and Policies Monthly Monitoring of adherence to all Company PoliciesEnsuring Strict adherence to Company PoliciesReview and Update of Current Policies.Training of Staff on all relevant Company PoliciesReview and Sign Off of Internal Commissions, Upfront Commission, Annuities and Fitment Fee Review Calculation and sign offEnsure accurate Processing of all Commission related expensesAd hoc support and reporting of Commission Related PaymentsManaging Relationships Internally and Externally in terms of Supplier Payments and Buyers Manage relationship with Suppliers and ensuring a best in class delivery of payments, remittances and feedbackManaging Internal Customer relationships and ensuring that we support the various pillars within the organisationSupport Business in managing Supplier RelationshipsAd hoc projects. Minimum 5 years' experience in an Accounting Position2 Years Experience in Supervising, Managing StaffDegree in Accounting, or equivalent.Computer literate: MS Excel, Word and Outlook.A very good understanding of financial systems and experience in working on Financial Systems.Excellent communication, interpersonal and organizational skills.Ability to work under pressure.Able to work within a team.Ability to identify problems and correct them.Sense of responsibility.Precision & accuracy.Willing to work extended hours – Particularly over month ends.
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