Job brief The Receivables Clerk will be responsible for managing and processing incoming payments, maintaining accurate records of transactions, and ensuring timely collection of outstanding accounts.
Role Objectives Ensure timely and accurate invoicing and receipt of payments.
Maintain up-to-date records of all receivable transactions.
Support the financial department in achieving financial targets and maintaining a healthy cash flow.
Assist in the development and implementation of policies and procedures related to accounts receivable.
Key Responsibilities Accurately process and record incoming payments from customers, ensuring timely and correct application to accounts.
Generate and distribute invoices to customers promptly, ensuring all charges are correctly reflected.
Actively follow up on overdue invoices through phone calls, emails, and letters to ensure timely collection of outstanding accounts.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
Prepare detailed monthly, quarterly, and annual financial reports related to accounts receivable, highlighting key metrics and variances.
Work closely with the sales and customer service teams to resolve any billing discrepancies or disputes efficiently.
Maintain and update customer records, ensuring all contact information and payment details are current and accurate.
Assist with internal and external audits by providing necessary documentation and explanations for receivables transactions.
Identify and implement process improvements to enhance efficiency and accuracy in the accounts receivable functions.
Ensure all receivables activities comply with company policies and relevant regulations.
Actively follow up on customer/supplier compliance and onboarding documents through phone calls and email.
Promptly updating customer compliance documents on ERP system and supplier folders.
Add customers/suppliers to ERP system databases.
Allocation of customer payments against paid invoices according to remittance.
Complete credit applications and new supplier agreements.
Preparation of supplier reconciliations during busy periods.
Action ad-hoc and / or general requests from management.
Qualifications and Experience Bachelors degree in accounting, finance, or a related field.
Minimum of 3 years of experience in accounts receivable or a similar role.
Experience in a fast-paced, high-volume environment is a plus.
Experience with Enterprise Resource Planning (ERP) systems is highly desirable.
Skills and Knoweldge Strong attention to detail and accuracy in data entry and financial reporting.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Effective communication and interpersonal skills to interact with vendors, colleagues, and management.
Ability to work independently and collaboratively as part of a team.
Strong problem-solving skills and analytical abilities to identify and resolve issues efficiently.
Ability to handle confidential information with integrity and professionalism.
Familiarity with relevant regulatory requirements and compliance standards in accounts receivable and financial transactions.
