Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.Firm Description:Hogan Lovells is a leading global law firm with a strong market position built on broad practice areas, deep industry knowledge, and a collaborative global approach. Formed from the merger of two top firms, we have over 40 offices across the Americas, Asia-Pacific, Europe, the Middle East, and Africa. Our international reach allows us to offer business-focused legal advice to clients worldwide. We prioritize recruiting and retaining top talent in all regions.In the UK, our offices in Birmingham and London offer a range of services, including Corporate/Commercial, Disputes, Finance, and Real Estate. The Birmingham office, established in 2015, has recently expanded and moved to a new space in the Colmore Building.Department Description:The GBC Finance Team is part of the Hogan Lovells International LLP Finance Function, and reports to the Senior manager: Finance Operations.The Function has four key areas of responsibility:Transaction processingReportingControlDecision SupportThe Hogan Lovells Finance Function includes Billing (e-Billing), Business Control, Accounts Payable/Receivable, Partner matters, Salaries, Financial Analysis, Systems, and Reporting. It manages all financial operations for the London office and coordinates financial matters across multiple international offices.Role Purpose:The Accounts Payable Assistant will be responsible for maintaining transactions in the firm's client and office bank accounts, ensuring compliance with The Solicitor's Regulation Authority (SRA) Accounts Rules and Anti-Money Laundering (AML) regulations. The role involves processing supplier invoices, handling payments, and supporting month-end procedures. Attention to detail and adherence to legal compliance as well as financial processes are essential.Key Performance Areas and Accountabilities:Continuous monitoring of the Accounts Payable inbox and capturing of supplier invoices into Chrome River within agreed timeframes;Review invoices and staff expense claims in Chrome River to ensure accurate information, proper coding, and correct narratives are entered, while identifying discrepancies, errors, or missing information and taking timely corrective actions as needed;Check for duplicate items, chase outstanding items, and investigate/resolve exceptions in the batch import process from Chrome River to 3Elite;Understand various tax types (e.g., zero-rated, exempt, etc.) and ensure accurate calculation of VAT/TAX inclusive and exclusive amounts when capturing invoices into Chrome River;Prepare payment runs for staff and third-party suppliers as needed;Reconciliation of supplier statements and management of key supplier relationships;Address ad-hoc queries from suppliers, staff, and partners in a timely and professional manner;Maintenance of supplier data to ensure its accuracy and completeness, including confirming bank details in line with finance processes and updating any necessary information as requested by the vendor;Support the wider finance team with audits and ad-hoc financial reporting requests as needed.Requirements Profile:Education:Grade 12 or equivalent (NQF 4) - EssentialDegree / National Diploma or other relevant qualification in a related field (NQF 6/7) - EssentialSkills and Experience:6 - 12 months experience in a similar function - Desired1 - 2 years' experience in a similar function or shared services environment- EssentialExperience working in a law firm environment, or a similar professional services cultureStrong attention to detail, excellent planning, organizational and collaboration skills, proper time management, problem-solving abilities, adaptability to evolving processes, written and verbal communication skillsExcellent all round Computer skills including MS Office SuiteSystem Skills:Chrome River - Intermediate to Advanced - DesiredMS Excel - Advanced - Desired3Elite or other Law firm financial management systems - DesiredGeneral Attributes:Ability to communicate clearly and effectively, both verbally and in writingTeam PlayerStrong attention to detailMaintains the quality and quantity of output under pressureCan plan and prioritize own workSolution focused with the ability to resolve problems that may arise within or outside one's scopeAdaptable and Learning-Orientated; Open to change and continuously improvingBuild and maintain effective working relationships with internal clients and external suppliersCommerciality; must be focused on delivering high quality services in a fast paced and challenging environmentAdditional Considerations:Applicants must be South African citizens or have a valid South African work permitPreference will be given to Employment Equity candidatesPreference will be given to candidates who are living with a disabilityIf you have not had any response from us within 14 days of the closing date, please consider your application unsuccessful.
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