Job Title: Accounts Assistant & Credit Controller (Part Time) Fully Remote - South Africa Based (UK Hours) Salary: R12,500 20Hrs per week Company Overview:
Popcorn Shed is a young, dynamic, fast-growing food and gift business based in London, UK. Our brand offers delicious, all-natural gourmet popcorn snacks, gifts, confectionery, and seasonings. Experiencing rapid growth across both wholesalers and retailers, as well as our groundbreaking online business, this is a fantastic opportunity to gain experience within a small business in a sales-driven environment and truly make this role your own.
Skills You'll Need to Succeed: Excellent written and spoken English.
Minimum of 3 year's experience in accounts and/or financial management, ideally with experience using accounting software.
Experience with Xero software is preferable, and e-commerce knowledge is a plus.
Strong numeracy skills (maths or statistics).
Strong attention to detail.
IT proficiency – proficient with Microsoft Office, Google Drive, and email software.
Excellent telephone manner.
Ability to learn new software quickly.
Flexibility, with the ability to work both independently and as part of a team.
Strong organisational skills, with the ability to prioritize tasks efficiently.
A 'can-do', positive approach with a passion for the industry.
Strong administrative and communication skills.
Responsibilities: Accounts Payable: Process supplier bills on Autoentry.
Code all invoices and bills to the correct sales category on Xero.
Prepare and file monthly iOSS returns for France and Germany.
Process expense claims.
Prepare bi-monthly payment runs for director approval.
Tabulate data from monthly bills from 4PL to correct sales channel, raising queries when required.
Accounts Receivable: Approve draft B2B sales invoices in Xero and send them to customers.
Prepare pro-forma invoices for clients without credit terms, and notify the sales order processor once payment is received.
Prepare commercial tax invoices for export clients for customs clearance.
Prepare monthly invoices for select clients.
Post transactions from B2C marketplaces via LinkMyBooks and reconcile them in Xero.
Ensure sales from all channels/systems are accurately recorded in Xero and resolve related issues.
Credit Control: Conduct credit checks on new customers.
Prepare and distribute customer statements.
Chase overdue invoices, ensuring prompt payment.
Negotiate payment plans with customers (with director approval).
Report regularly to directors on outstanding invoices.
Recommend actions for overdue invoices.
Review B2B client credit limits quarterly and enter them into Unleashed.
General Finance: Manage the accounts inbox and process all emails.
Reconcile all cashbook transactions on Xero across bank and credit card accounts.
Act as the main point of contact for all accounts-related queries.
Review and reconcile petty cash monthly.
Prepare quarterly VAT reports for dropship marketplaces.
Set up and modify bank rules on Xero as needed.
Troubleshoot unfamiliar cashbook transactions.
Wholesale Order Processing & Warehousing: Process select wholesale orders using the company's inventory management system.
Order product labels for specific line items and orders requiring foreign language labeling.
Prepare bespoke carton labels, packing lists, and invoices for select clients.
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