Responsibilities: Responsibilities include but not limited to: Debtors Management: Supervise the accounts receivable process, ensuring accurate and timely invoicing. Monitor and analyse customer credit limits, making recommendations for adjustments as needed. Implement and enforce collection procedures to minimize overdue accounts. Collaborate with sales and customer service teams to resolve billing discrepancies and address customer inquiries. Creditors Management: Oversee the accounts payable function, managing vendor relationships and payment terms. Review and approve vendor invoices for accuracy and compliance with company policies. Negotiate favourable payment terms with suppliers and maintain positive vendor relationships. Coordinate with procurement and other departments to resolve any discrepancies in invoicing. Cashbook Management: Maintain and reconcile the company''''s cashbook on a regular basis. Record all cash transactions accurately, including receipts and disbursements. Monitor bank statements and reconcile discrepancies promptly. Investigate and resolve any discrepancies between the company''''s records and bank statements. Maintain a thorough understanding of all bank transactions, including fees and interest. Record Keeping: Establish and maintain a systematic record-keeping system for financial transactions. Ensure all financial documents, including invoices, receipts, and statements, are properly filed. Implement digital record-keeping solutions to enhance efficiency and reduce paper-based processes. Facilitate document retrieval for audits and inquiries in a timely manner. Expense Management: Oversee the processing of employee expense reports, ensuring compliance with company policies. Review and approve expense reimbursements, identifying any irregularities. Provide guidance on cost-saving measures and expense control to department heads. Monitor and analyse expense trends to identify areas for improvement. Petty Cash Management: Maintain a petty cash fund with proper controls in place. Monitor petty cash disbursements and ensure appropriate documentation for all expenditures. Replenish petty cash as needed, following established approval processes. Record Retention and Compliance: Ensure compliance with legal and regulatory requirements related to record retention. Develop and enforce policies for the secure storage and disposal of financial records. Collaborate with legal and compliance teams to address any emerging regulatory changes. Financial Reporting Support: Provide accurate and timely data to support the preparation of financial reports. Collaborate with the senior leadership team to present financial information for decision-making. Ensure that financial records are well-organized and readily accessible for internal and external reporting requirements. Tax Compliance: Ensure timely and accurate preparation and filing of all corporate tax returns. Stay informed about changes in tax laws and regulations that may impact the company. Collaborate with external tax advisors to optimize the company''''s tax position. Internal Controls: Develop and maintain effective internal control procedures to safeguard company assets. Regularly assess the effectiveness of internal controls and make enhancements as necessary. Ensure compliance with internal control policies and procedures. Audit Support: Prepare audit schedules and provide necessary documentation to support audit assertions. Address audit findings promptly and implement corrective actions as required. Financial Systems and Software: Oversee the implementation and maintenance of accounting software systems. Collaborate with IT to ensure the integrity and security of financial data. Regulatory Compliance: Stay current on changes in accounting standards and regulations. Ensure compliance with all financial reporting requirements imposed by regulatory bodies. Develop and maintain a strong understanding of industry-specific regulations. Financial Policies and Procedures: Develop and update financial policies and procedures to reflect best practices. Communicate changes in policies to the team and ensure adherence. Conduct periodic reviews to assess the effectiveness of financial policies. Team Management: Lead and mentor a team of 3 bookkeepers, fostering a collaborative and high-performing work environment. Delegate tasks effectively, ensuring the timely and accurate completion of accounting functions. Conduct regular performance evaluations and provide constructive feedback to team members. Process Improvement: Identify and implement process improvements to enhance efficiency and accuracy in financial operations. Evaluate and optimize internal controls to safeguard company assets and ensure compliance. Stay informed about changes in accounting regulations and standards, adapting processes accordingly. Desired Experience & Qualification: Bachelors degree in accounting, Finance, or a related field; CPA designation preferred. Proven experience as a Senior Accountant or in a similar leadership role. Strong knowledge of generally accepted accounting principles (GAAP) and regulatory compliance. Excellent analytical, organizational, and communication skills. Proficient in accounting software and Microsoft Office Suite. Previous experience managing a team is a significant asset.
