X1 HR Administrator ( YES Programme) 12 Months Contract
Only for registered members
Johannesburg
ZAR 200000 - 300000
Listing reference: medip_001223
Listing status: Online
Apply by: 31 October 2024
Position summary
Industry: Pharmaceutical Sector
Job category: HR Administration
Contract: Fixed Term Contract
Remuneration: Stipend and Transport Allowance
EE position: Yes
Introduction
Medipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team.
The successful individual will be based in Midrand, Johannesburg.
The Human Resources Administrator (HRA - YES Candidate) is responsible for managing general administration between the HR Department, employees and or line managers.
The HRA supports the HRBP and Group at large with HR administrative and coordinative functions.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Administration
Issue work confirmations (internal / external) timeously
Filing of employee information in the personnel files within agreed timelines as per SOP
Create new employee files and liaise with employee / HRBP / line-manager on outstanding documents
Labelling and Index of new employee files as per SOP
Telephone pincodes administration (new requests / updates / terminations) within agreed timelines as per SOP
Eco Time administration (new employees / updates / terminations) within agreed timelines as per SOP
Prepare induction packs within agreed timelines as per SOP
Order stationary for the HR Department within agreed timelines as per SOP
Assist QA with HR Audit preparation / during the audit as per SOP
Customer Service
Good collaboration with colleagues and management
Handle queries (payroll and admin) and resolve / provide feedback within agreed timelines
Assist with Eco-Time enquiries / requests within agreed timelines
Adaptability and problem-solving capabilities: 100% query resolution
Assist with recruitment functions within agreed timelines as per SOP
Ability to identify and escalate problems through relevant channels
Maintain good relationships toward department and the Group at large
Willingness to work overtime
Self-initiative and willingness to constantly exceed expectations
Self-motivated
Conflict management and appropriate levels of discipline maintained
Output
Accuracy: Adhere to timelines as per SOPs
Accuracy: Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOP
Accuracy: Prepare Induction Packs accurately within agreed timelines
Accuracy: Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attached
Accuracy: Prepare documents for new employees, transfers, promotions, etc.
with supporting documents attached within agreed timelines as per SOP
Accuracy: Maintain employee information on Eco-Time accurately within agreed timelines as per SOP
Accuracy: Complete checklists and document control sheets and submit supporting documents as per SOP
Accuracy: File documents in personnel files within agreed timelines as per SOP
Ability to prioritize work to achieve the required daily outcomes
Optimisation of working hours
Good Time Management: Outcome driven and deadline orientated
QUALIFICATIONS:
Degree/Diploma in Human Resource Management or an equivalent qualification
EXPERIENCE:
No Experience
Computer Literacy
TRAINING OFFERED:
Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOPs)
COMPETENCIES
Excellent interpersonal and communication skills
Strong written and verbal language skills
Strong administrative and data capturing skills
Deadline orientated and able to work under pressure
Effective time management
Accuracy and attention to detail
Passion for HR
Effective monitoring and reporting skills
Must have initiative and self-drive and be able to work on their own initiative through an agreed strategy
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