X1 HR Administrator ( YES Programme) 12 Months ContractListing reference: medip_001144Listing status: OnlineApply by: 9 August 2024Position summaryIndustry: Pharmaceutical SectorJob category: HR AdministrationContract: Fixed Term ContractRemuneration: Stipend and Transport AllowanceEE position: YesIntroductionMedipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team. The successful individual will be based in Gezina, Pretoria. The Human Resources Administrator (HRA - YES Candidate) is responsible for managing general administration between the HR Department, employees and or line managers. The HRA supports the HRBP and Group at large with HR administrative and coordinative functions.PRINCIPAL DUTIES AND RESPONSIBILITIESAdministrationIssue work confirmations (internal / external) timeouslyFiling of employee information in the personnel files within agreed timelines as per SOPCreate new employee files and liaise with employee / HRBP / line-manager on outstanding documentsLabelling and Index of new employee files as per SOPTelephone pincodes administration (new requests / updates / terminations) within agreed timelines as per SOPEco Time administration (new employees / updates / terminations) within agreed timelines as per SOPPrepare induction packs within agreed timelines as per SOPOrder stationery for the HR Department within agreed timelines as per SOPAssist QA with HR Audit preparation / during the audit as per SOPCustomer ServiceGood collaboration with colleagues and managementHandle queries (payroll and admin) and resolve / provide feedback within agreed timelinesAssist with Eco-Time enquiries / requests within agreed timelinesAdaptability and problem-solving capabilities: 100% query resolutionAssist with recruitment functions within agreed timelines as per SOPAbility to identify and escalate problems through relevant channelsMaintain good relationships toward department and the Group at largeWillingness to work overtimeSelf-initiative and willingness to constantly exceed expectationsSelf-motivatedConflict management and appropriate levels of discipline maintainedOutputAccuracy: Adhere to timelines as per SOP'sAccuracy: Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOPAccuracy: Prepare Induction Packs accurately within agreed timelinesAccuracy: Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attachedAccuracy: Prepare documents for new employees, transfers, promotions, etc. with supporting documents attached within agreed timelines as per SOPAccuracy: Maintain employee information on Eco-Time accurately within agreed timelines as per SOPAccuracy: Complete checklists and document control sheets and submit supporting documents as per SOPAccuracy: File documents in personnel files within agreed timelines as per SOPAbility to prioritize work to achieve the required daily outcomesOptimisation of working hoursGood time management: Outcome driven and deadline orientedQUALIFICATIONS:Degree/Diploma in Human Resource Management or an equivalent qualificationEXPERIENCE:No ExperienceComputer LiteracyTRAINING OFFERED:Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOP's)COMPETENCIESExcellent interpersonal and communication skillsStrong written and verbal language skillsStrong administrative and data capturing skillsDeadline oriented and able to work under pressureEffective time managementAccuracy and attention to detailPassion for HREffective monitoring and reporting skillsMust have initiative and self-drive and be able to work on their own initiative through an agreed strategy
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