X1 HR Administrator (YES Programme) 12 Months ContractListing reference: medip_001032
Listing status: Online
Apply by: 11 May 2024
Position summaryIndustry: Pharmaceutical Sector
Job category: Dispensing/Pharmacy
Location: Parow
Contract: Fixed Term Contract
Remuneration: Market Related
EE position: Yes
IntroductionMedipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team. The successful individual will be based in Parow, Cape Town. The Human Resources Administrator (HRA - YES Candidate) is responsible for managing general administration between the HR Department, employees and/or line managers. The HRA supports the RECRUITMENT OFFICER/HRBP and Group at large with HR administrative and coordinative functions.
PRINCIPAL DUTIES AND RESPONSIBILITIESAdministration Issue work confirmations (internal/external) timeouslyFiling of employee information in the personnel files within agreed timelines as per SOPCreate new employee files and liaise with employee/HRBP/line-manager on outstanding documentsLabelling and Index of new employee files as per SOPTelephone pincode administration (new requests/updates/terminations) within agreed timelines as per SOPEco Time administration (new employees/updates/terminations) within agreed timelines as per SOPPrepare induction packs within agreed timelines as per SOPOrder stationary for the HR Department within agreed timelines as per SOPAssist QA with HR Audit preparation/during the audit as per SOPCustomer Service Good collaboration with colleagues and managementHandle queries (payroll and admin) and resolve/provide feedback within agreed timelinesAssist with Eco-Time enquiries/requests within agreed timelinesAdaptability and problem-solving capabilities: 100% query resolutionAssist with recruitment functions within agreed timelines as per SOPAbility to identify and escalate problems through relevant channelsMaintain good relationships toward department and the Group at largeWillingness to work overtimeSelf-initiative and willingness to constantly exceed expectationsSelf-motivatedConflict management and appropriate levels of discipline maintainedOutput Accuracy: Adhere to timelines as per SOPsAccuracy: Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOPAccuracy: Prepare Induction Packs accurately within agreed timelinesAccuracy: Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attachedAccuracy: Prepare documents for new employees, transfers, promotions, etc. with supporting documents attached within agreed timelines as per SOPAccuracy: Maintain employee information on Eco-Time accurately within agreed timelines as per SOPAccuracy: Complete checklists and document control sheets and submit supporting documents as per SOPAccuracy: File documents in personnel files within agreed timelines as per SOPAbility to prioritize work to achieve the required daily outcomesOptimisation of working hoursGood time management: Outcome driven and deadline orientedQUALIFICATIONS: National Diploma Human Resource Management or equivalent (NQF level 6) is a definite requirement for this positionEXPERIENCE: No experienceComputer LiteracyTRAINING OFFERED: Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOPs)COMPETENCIES: Excellent interpersonal and communication skillsStrong written and verbal language skillsStrong administrative and data capturing skillsDeadline oriented and able to work under pressureEffective time managementAccuracy and attention to detailPassion for HREffective monitoring and reporting skillsMust have initiative and self-drive and be able to work on their own initiative through an agreed strategy
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