Workshop Logistics Coordinator

DescriptionA Civil Contractor based in the Northern Suburbs Cape Town is seeking a proactive and detail-oriented Workshop Logistics Coordinator to provide crucial administrative support to our workshop operations. Reporting to the Plant Manager, you will assist with various administrative tasks, coordinate driver and truck operations, and manage logistical processes. A key part of your role will involve updating and maintaining costing data within our internal system. The ideal candidate will excel in thinking creatively, working under pressure, and ensuring operational efficiency.QualificationsRelevant tertiary qualification in logistics or a related field is preferred.A minimum of 3–5 years' experience in a logistics or administrative role, with experience in costing being highly beneficial.Previous experience in the construction industry is advantageous.Proficiency in Microsoft Word and Excel is essential.ResponsibilitiesAdministrative and Costing Support:Provide comprehensive administrative assistance to the Plant Manager, including organizing and managing truck and driver documentation, daily schedules, and maintaining accurate records of driver timesheets, attendance, and truck mileage. Update and maintain the internal costing system with accurate data on income, repairs, and operational costs. Ensure cost data is current and reliable, assisting with financial reporting and audits.Driver and Fleet Coordination:Supervise and coordinate a team of drivers, handling administrative concerns, and addressing inquiries and issues. Manage job allocations for sites, product collections from suppliers, and reconcile fuel slips. Collaborate with the workshop foreman to schedule and coordinate truck maintenance tasks, resolving scheduling conflicts as necessary.Logistics and Documentation Management:Ensure all documentation related to truck logistics, orders, and deliveries is accurately recorded and maintained. Act as a liaison for truck drivers and internal stakeholders, handling customer inquiries and providing updates on truck availability and status.Safety and Compliance:As a Health and Safety Representative for the workshop, support the enforcement of safety procedures and ensure compliance with legislative regulations and industry standards. Assist in maintaining records of compliance and safety protocols.
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