Workshop Administrator Main Purpose of the Job: To ensure that the workshop is running smoothly, and that all logistical, technical and administrative needs are met. Matric Tertiary qualification in relevant fields such as business administration or equivalent. Computer literacy skills. Much of the office administrator's position involves working on a computer Organizational skills Planning and scheduling skills Time-management skills Verbal and written communication skills Critical thinking skills Quick-learning skills Attention to detail Key Responsibilities: Take breakdown calls Loading job cards for technicians Transfer parts to technicians name (check bin numbers/availability) Request parts be pulled for technicians from store Load parts on job cards Return parts from technicians jobs Update synerion (clock ins) overtime etc of technicians/office staff Raise POs for contractors Grn POs of contractors Grn POs of suppliers imports & Exports Scan and email contractors POs to accounts File contractors invoices Search for PODs accounts request- scan and email those Assist with quotes (Planned services and repairs) Invoice orders for plugs & stickers Filing contractors invoices & Suppliers Work on all queries sent by mail Handle all job cards (JHB, Cape Town and PE) Quotes as requested co-ordinator/Technicians. Job Card Requests (Customers/Accounts) (JHB, Cape Town and PE) Process Job Cards both Portal and manual. (JHB, Cape Town and PE) Handle all Job card queries. (JHB, Cape Town and PE) Invoicing. (JHB, Cape Town and PE) Credits. (JHB, Cape Town and PE) Follow up with customers on required purchase orders. (JHB, Cape Town and PE) Mail Customer Invoices and Job card copies. (JHB, Cape Town and PE) Travel time/kms queries. (JHB, Cape Town and PE) Customers querying jobs that should be warranties. (JHB, Cape Town and PE) Run SOP006 to ensure all stock is allocated to Jobs for processing. Request stock from branches (internal transfers) which is required for Jobs Labour recovery report for accounts. (JHB, Cape Town and PE) Email and file labour brokers time sheets