OVERVIEW: The Waste Management Administrator will be responsible to assist with various aspects of waste / refuse management with the various municipalities and the Facilities Management team.
The main responsibility of the role requires the administrator to reduce the waste / refuse cost base to its lowest possible, ensuring the municipalities invoice correctly for refuse removal and Facilities Management manage the outsourced waste management Service Provider.
RESPONSIBILITIES: Waste Management Ensure that the municipal billing is accurate.
Perform verification of the municipal utility accounts to ensure the waste / refuse collection costs are accurate, in accordance to actual number and type of refuse bins on site.
Work with Facilities Management to contract correct number and type of municipal bins.
Work with municipalities to reduce number and type of bins to the least possible.
Audit and verify all waste billing information on the municipal utility invoices with the monthly Facilities Management reports regarding actual collection of bins.
Perform variance analysis for all buildings we manage in house and those by the outsourced waste management service provider.
Partner with Facilities Management to investigate re-cycling options in order to bring the contract price down due to possible rebates from recyclers.
Work together with those employees responsible for Environmental Social Governance data.
Ensuring that waste collection schedules are followed by liaising with Facilities Management to ensure bins are placed outside timeously for collection.
Logging calls with council if bins are not cleared.
Working with Facilities Management and external service providers to ensure that waste areas are always kept clean and waste is collected timeously Damaged/Obsolete bins are replaced.
Reporting Performance Reports and other waste / refuse management standardised building reports to be maintained for all buildings.
Including, number of bins per building, numbers of bins collected by municipalities, billing information and savings.
Any other reports or reconciliations as requested by the billing manager should be provided.
Utility Management Municipal Engagement & General Support.
Perform on-site meter readings where required.
Data entry/capturing of meter readings.
Tenant account recon and resolving queries timeously.
Reviewing billing methodologies and ensure correct tariffs are being applied.
Manage the relationship between Company/Municipalities.
Regular Reporting and risk management.
Utility accounting and administration functions.
Work with Utilities Management and municipalities to ensure buildings are on the most beneficial tariffs.
Utilities audits.
Ensures compliance with relevant Acts.
Assist the utilities manager with the processes and systems within the area of accountability to ensure compliance and minimise business risk.
Any other utilities related task as requested by the utilities manager.
Skills Knowledge and understanding of municipal processes, tariffs and waste handling.
Ability to work under pressure and multitask, sometimes afterhours due to the nature of the job.
Demonstrated strong organizational skills with the ability to prioritize work to meet deadlines.
Possess basic computer skills with the capacity to promptly learn new computer software programs relevant to the organisation.
Including knowledge of Microsoft Office suite.
Interpret and relay instructions and directions and transfer information accurately in writing.
Establish and maintain highly effective working relationships with other employees and the municipalities.
Modern office procedures and account posting procedures.
Ability to perform difficult and responsible work with independent discretion through to completion.
Ability to make decisions in accordance with laws, regulations, ordinances and established procedures.
Ability to exercise good professional judgment.
Ability to display calm and courtesy to utility customers and municipal