Transport Controller

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
Vector's vehicle fleet includes a food industry first in 'multi-temperature' vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job PurposeTo manage and maintain the fleet and transport team in the hub/depot, thereby ensuring that productivity and performance are maximized.
Key ResponsibilitiesFleet Control: Manage the daily schedule. Check that a job card has been allocated to work and that the driver has managed to complete the form correctly. Ensure that drivers complete the checklist every morning and afternoon to establish if there are any defaults. Request complaints and difficulties for the day and take the appropriate action. Monitor transport performance against benchmarks by obtaining vehicle exception reports from the tracking department as a means of monitoring drivers' conduct and vehicle performance such as: speeding, excessive revving or braking, backdoor standing time, yard delays. Take the necessary disciplinary action depending on the particular instance or trend. Build a culture of asset care through counselling discussions with staff, particularly drivers. Consolidate, on an ongoing basis, accident/incident reports that display each driver's conduct and make appropriate decisions on the sanction depending on the severity of the incident. Conduct physical checks on vehicles, identify areas that require attention and take the necessary action to resolve any issues. Analyse the details on the monthly vehicle inspection sheets and take the necessary action. Record the specific details of maintenance and repair requirements for each vehicle and send that detail to the workshop indicating the dates when vehicles will be required. Report daily to the Transport Manager on the trucks, indicating trucks that have been booked off, providing reasons for why trucks are not being utilized and when they are expected to be in use again. Reconcile hired trucks kilometers to supplier shipments on a daily basis. Ensure that all vehicles are used optimally by checking that they are loaded to capacity and updated on the Vehicle Utilization Report on a daily basis. Complete a daily Casuals Report indicating reasons why ad hoc casuals were used. Monitor daily overtime on the BLICK system for drivers, van assistants, supervisors and refrigeration mechanics. Manage routes ensuring that time is optimized for each delivery.Workshop Control: Consolidate the total cost allocated to each truck on a monthly basis in a Cost Analysis Report. Demonstrate in report format the reasons for additional expenditure on vehicles. Keep diesel documents on a daily basis ensuring that they are reconciled to the Vector statement(s). Check and sign off overtime for the workshop. Monitor workshop service standards. Identify anomalies in service quality and stock levels and investigate further. Complete a combined summary of all monthly expenditure and report on a cost analysis sheet ensuring that it balances to the income statement. Ensure that all traffic fines have been paid correctly and promptly. Complete the Weekly Repair Template reflecting time and reasons spent on trucks booked off. Control fuel-related issues regarding hired and Vector trucks. Complete the daily checklists for the workshop.Risk Control: Investigate hijacking incidents to establish whether or not they are genuine cases. Handle proxy responsibilities. Ensure that all drivers have valid driver's licenses and PDP's.Health and Safety Compliance: Train staff on the Standard Operating Procedures that serve to guide their approach to work. Implement the Standard Operating Procedures through consistent application and communication. Ensure that staff understand the procedures and sign off the relevant documents. Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues. Manage staff performance in order to establish opportunities for development and harness strengths. Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others. Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others. Report the consolidated performance and measurement analysis on staff notice boards. Deal with staff problems through one-on-one discussion striving to get to the root cause of problems. Manage casual staff by inducting them into the culture and clearly communicating rules to be followed. Ensure all staff members comply with health and safety requirements. Investigate and report on all injuries on duty (IOD's). Implement safe working procedures. Manage the outsourced washing of trucks and check all chemicals used are approved.Team Supervision: Train staff on the Standard Operating Procedures that serve to guide their approach to work. Implement the Standard Operating Procedures through consistent application and communication. Ensure that staff understand the procedures and sign off the relevant documents. Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues. Manage staff performance in order to establish opportunities for development and harness strengths. Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others. Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others. Report the consolidated performance and measurement analysis on staff notice boards. Deal with staff problems through one-on-one discussion striving to get to the root cause of problems. Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.Key RelationshipsInternal: Warehouse management team, Finance department, Administration team
External: Suppliers and service providers, Road Traffic Management Corporation
Qualifications and ExperienceMinimum of a diploma in fleet management
Valid Code EB drivers' license
A minimum of 3 years in a transport management environment
Skills and CompetenciesBehavior Standards: Be brilliant at the basics, Face the brutal facts, Smash the silos, Lead with integrity, respect and energy, Be curious and challenge change, Take accountability for results and people
Knowledge: Transport and road regulations and bylaws, Transport performance benchmarks, Vehicle specifications
Skills: Financial management, Planning, organization and coordination, Computer literacy (MS Office), Verbal and written communication, Interpersonal, Logical thinking, Problem solving, Critical thinking, Decision-making
Attributes: Tolerance of stress and pressure, Attention to detail, Deadline driven, Able to prioritize, Organizational awareness

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