Position SummaryIndustry: Education & TrainingJob category: Tenders and Service InformationLocation: PotchefstroomContract: PermanentRemuneration: Market RelatedIntroduction: NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS) DEPARTMENT: PURCHASE AND PAYMENTS POSITION NUMBER: N002731 VACANCY: TENDER SPECIALIST PEROMNES GRADE: P8 EMPLOYMENT TYPE: PERMANENT APPOINTMENTJob DescriptionKEY RESPONSIBILITIES:Demand management planning and schedulingCompile and manage the procurement plan and tender process to ensure tenders are on time to support business.Liaise with all relevant stakeholders to optimise the procurement plan.Plan the number of tenders to ensure that staff capacity is sufficient to handle the number of tenders in the process at any given time.Ensure that tenders are finalised in time for approval by relevant committees.Tender ManagementReview tender document and specifications to ensure that it aligns with strategy, policies, transparency and fairness.Liaise with tender requesters to give feedback on tender document and specifications.Manage all tender process committees (documentation-, evaluation- and adjudication committees) including establishment, follow up of tasks, final sign off, etc.Review tender evaluation reports for completeness and accuracy.Ensure that recommendation is relevant to the specifications and reasoning for non-responsive tenders is correct.Submit tender evaluation reports to evaluation committee for consideration and ensure timely feedback.Submit tender reports to adjudication committee for recommendation to final approver.Manage the tender approval process from start to finish.Communicate tender outcome to the requester and assist where necessary with implementation and loading of tender details on financial system.Tender process administrationEnsure that all tenders have followed correct procedure.Communicate any delays, feedback and necessary information to tender requester.Ensure that all relevant documents are included in the filing system.Liaise with Internal and External Auditors where required.Review processes on continuous basis to improve efficiency.Review tender template regularly to ensure that all content is relevant and applicable.SupervisionSupervise staff and ensure that policies and processes are followed.Staff management responsibilities.Key Functional/ Technical CompetenciesKnowledge of procurement procedures and governance and implementation thereof.Good computer skills and knowledge of MS Office.Organisational and planning skills.Excellent deadline management.Ability to think and act pro-actively.Key Behavioural CompetenciesAccurate work and attention to detail.Work under pressure.Professional communication and conduct.Impeccable integrity.Minimum RequirementsAn Advanced Diploma/Bachelors' Degree (NQF Level 7) in Procurement Management/Administration/Finance or equivalent.A minimum of five (5) years' experience in tender and procurement administration.Added Advantages & PreferencesA minimum of three (3) years' experience in project/construction administration.Accreditation with a Procurement Association.Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mr Frikkie Herbst 018 299 4528ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Akhona Maqungo 018 299 2624CLOSING DATE: 21 October 2024PLANNED COMMENCEMENT OF DUTIES: As soon as possible
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