Our client in the construction, buildings and civil engineering industries is looking for a Tender Administrator to accurately oversee and execute the administrative support function for all projects in the Estimating Department to ensure timely submission of projects. Main Job Tasks, Responsibilities: Administration Daily email and telephonic communication with clients and sub-contractors Copy, filing and scanning of project related documents Creating tender invitation with Dropbox link Addendums of tenders Standardized and professionalize tender documents – (i.e., Slotting in dividers) Creating tender envelope for submission Scanning and punching tender for final submission Following up Salespersons on extension validities Filling in validity extension documents when received. General admin and follow ups Stand up meeting notes Validity extensions – tracking and chasing sales Conducting interviews with sub-contractors when needed – typing up minutes Assist other internal departments with data capturing and reporting when needed Project Task Management Chasing up sales for the project documentation Receiving documentation from the Sales Department and scrutinizing the tender document Stripping & scanning the document and populating it to the respective folder Filling in the tender initiation template based on SWOT analysis Filling out and slotting in returnable documents for functionality Checking the functionality for the tender Arranging the program with Project Planner and Administrator when needed Filling in a standardized form based on local content requirements of tenders when applicable Assign internal job numbers to new projects Assess all tender returnable requirements and create suitable functionality checklist. Reporting Basic reporting on projects to Estimating Manager and Senior Estimator / Estimator Risk Analysis Develop and apply the SWOT analysis to all prospected tender documents. Identify and highlight possible outcomes of tender rewards through reviewing of the tender document. Key Competencies Detail orientation Deadline driven Working under pressure Interpersonal skills Communication Administration Coordination Planning and Organising Solution orientated Essential Knowledge Microsoft Office Microsoft Planner Minuting skills Building industry knowledge will be beneficial Minimum Education and Experience Matric Administration diploma or certificate Project management diploma(ideal) 2-3 years general administrative experience (if matric) 2 years administrative experience in construction as a tender clerk (ideal)
