Temp Receptionist (Pinetown)

Minimum Requirements: Must have Matric Skills: Strong communication and interpersonal skills, with the ability to interact effectively with a diverse range of individuals. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) advantageous. Organization: Excellent organizational and multitasking abilities. Strong attention to detail and the capacity to handle various tasks efficiently. Professionalism: High level of professionalism, including a professional appearance and courteous demeanour. Ability to handle sensitive information with discretion and maintain confidentiality. Adaptability: Ability to adapt to changing priorities and handle unexpected situations calmly and effectively. Key Responsibilities Front Desk Management: Serve as the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional environment. Call Handling: Answer, screen, and route incoming phone calls with clarity and efficiency; take accurate messages and relay them promptly. Visitor Coordination: Manage visitor sign-in procedures, issue visitor badges, and inform relevant staff of arrivals. Ensure compliance with security protocols. Appointment Scheduling: Coordinate and schedule meetings, conference rooms, and appointments. Confirm and communicate schedules to participants. Mail and Package Handling: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and arrange for courier services as needed. Administrative Support: Perform general administrative tasks such as data entry, filing, scanning documents, and maintaining office supplies inventory. Office Maintenance: Ensure the reception area is clean, organized, and presentable at all times. Address any issues promptly to maintain a professional appearance. Customer Service: Provide exceptional service to clients and visitors, addressing inquiries and resolving issues with a positive and helpful attitude.