Overview
Our client in the fuel supply industry is seeking a Temp Receptionist/Admin Support Assistant to join their team.
Minimum Requirements
Grade 12/Matric
Admin Qualification/similar
Previous experience is essential
Knowledge of administrative and clerical procedures
Computer literate with relevant software applications – Microsoft Word, Excel, Outlook, and Switchboard.
Knowledge of customer service principles and practices
Job Responsibilities
Answer telephone, screen, and direct calls- take and relay messages professionally (via email or telephonically)
Ensure reception is always covered/attended during office hours excluding lunch hour
Greet persons entering the organization and direct them to the correct destination
Arrange for teas and coffees for visitors on arrival
Provide information to callers and deal with queries from the public/customers
Ensure knowledge of staff movements in and out of the organization
Tidy and maintain the reception area
Courier control – delivery, receiving, and document control
Receive and sort mail and deliveries
Manage and maintain car rental bookings.
Responsible for Creating POs on Sage Evolution – update information on shared folder and ensure Finance Department receives documentation
Prepare letters and documents as requested
Assist with planning and co-ordinating boardroom bookings on the calendar, catering, and other functions as requested from time to time
Assisting Exec PA with office-housekeeping products. Receive at reception.
Responsible for stationery order and stationery stock control (monthly) and water order for office (Weekly)
Telephone management system YAXXA – request update of relevant information on the system as required
Manage weekly car-wash person, schedule vehicles for cleaning and provide finance with payment schedule.
General administrative and clerical support as required
Key Competencies / Skills
Verbal and written communication skills
Professional, friendly telephone skills
Reliability, Honesty, and Energetic
Professional personal presentation
Customer service orientated
Information management for filing
Office administration skills
Organising and planning skills
Attention to detail
Initiative
Stress tolerance
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