Job title : Temp: Company Secretary Officer
Job Location : Eastern Cape, East London
Deadline : January 05, 2025
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Minimum Requirements: LLB Degree and Admission as an attorney 2 years' experience in a legal environment.
Specific Functional Responsibilities: Administration of Board/sub-committee meetings: Assist with coordination of all Board and sub-committee meetings Coordinate and Facilitate quarterly ICT Steering Committee meetings Coordinate and Facilitate quarterly Risk Committee meetings Assist with coordination of Executive Management (EXMA) approval meetings and compilation of relevant documentation Collate and Load Board submissions/documentation from relevant internal stakeholders, on Board Effect system Assist with proper tracking and monitoring of Board submissions resolutions and ensuring that annexures are in order Drafting/Reviewing minutes of the Board and sub-committee meetings, maintain a resolution's register and matters arising for action register Assist with the administration involved in the closing of meeting packs, including maintenance of resolution registers, matters arising for action, loading of documents onto Signiflow and ensure records are properly maintained using the relevant records management systems Assist with the process for payment of Board fees and related records Corporate duties and implementation of the company secretarial and Board work plan: Assist with implementation of the Board development and training programme Assist with Companies and Intellectual Property Commission (CIPC) related duties including payment of annual duty, lodgement of Annual Financial Statements, Director resignations and appointments Assist with annual assessment of internal audit and the finance function by the Audit Committee Assist with all relevant procurement responsibilities Monitoring and implementation of action plans arising out of Board assessments Liaise with relevant external and internal stakeholders for annual renewal of membership subscriptions for Board members and Executives Assist with annual declarations of interest by Board members Assist with preparations and logistical arrangements for the Annual General Meeting Assist with induction process of new Board members Assist with review of policies, frameworks and documents relating to Board and shareholders as per the document control register of the Company Secretarial sub-unit Research and drafting of opinions on corporate governance related matters Compliance: Assist with the reviewing of compliance related policies, procedures and registers Distribution and collation of compliance checklists Liaise with management and internal audit and provision of support during internal audit of compliance Assist with development of reports on compliance Loading of non-conformances onto BPA system and monitoring of system to ensure items are closed out. Other administration: Assist with all other administrative responsibilities as and may be required Liaise and communicate with Board members, provide support as may be required Assist with development of reports to Board.
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