Overview
Our client in the clothing industry is seeking a Temp Accounts Payable Administrator to join their team for a few months. The successful incumbent will be responsible for preparing invoices and documentation for sign-off by the accountant.
Minimum Requirements
Grade 12/ Matric
Tertiary qualification in Accounting / Finance will be advantageous
Minimum of 3-5 years' experience in a similar role
Pastel Experience
Advanced Excel
Valid code 8 driver's license – endorsed
Job Responsibilities
Capture sundry creditor invoices onto Pastel Evolution.
Ensure details are captured to the correct sundry creditor, for the correct amount and period.
Ensure correct documentation has been attached to invoices (order numbers and values have been checked and queries resolved)
Ensure that all invoices meet the VAT requirements of a valid tax invoice.
Ensure that all invoices have all the correct and relevant company information displayed.
Capture/allocate sundry creditor payments onto Pastel Evolution.
Reconcile sundry creditors' accounts to supplier statements.
Reconcile supplier invoices to agreed rates with standard monthly suppliers or in the case of once-off payments, to rates agreed as per the order.
Follow up on reconciling items and ensure queries are resolved promptly.
Agree monthly age analysis total to control account, differences to be identified and investigated.
Preparation/submission of month-end reconciliations to the Financial Accountant for review/sign-off.
Preparation/submission of company credit card reconciliations.
Ensuring the effectiveness/efficiency of the sundry creditors filing system.
Monthly review of the Creditor's Aging.
Complete supplier credit applications when required, for review and sign-off by the accountant.
Process payments from bank statements (Tuesday and Friday payments)
Prepare payment recons (Tuesday and Friday payments)
Post and File payment recons
Print any/all invoices from email as well as corresponding orders
GL code and account number to be written on invoices
Process monthly invoices
Prepare month-end recons (from 10th of each month)
Month-end deadline list of all suppliers (to be captured by month-end)
Send supplier remittances/ proof of payments.
Identify potential early payment discounts/cost savings with sundry creditors. Be proactive in identifying areas/payments that may qualify for early payment discounts and alert the finance manager.
Responsible for sundry creditor-related queries and tasks and all other ad-hoc tasks allocated by the Finance Manager.
Communicate with all relevant departments to ensure that all documentation is received timeously.
Assist auditors (internal/external) with required information.
Effective communication with suppliers.
Key Competencies / Skills
Ability to work under pressure
Ability to use own initiative
Good attention to detail
Good communication Skills
Good Problem-Solving skills
Good social skills, ability to work in an open office environment
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