ROLE PURPOSE Experienced Technical Admin Assistant on a permanent base to administrate overall FFO contract work activities without limitations.
MAIN OUTPUTS Perform general duties such as filing, organizing documents, and reports.Communication Handling: Manage incoming and outgoing communications, responding to emails, and routing messages to the appropriate individuals or departments.Assist in scheduling faults, PPM, CPM, TX, RF activities, and ensure that teams are aware of their schedules.Data Entry: Input and update information in databases, spreadsheets, and other software. Ensure accuracy and completeness of data.Meeting Support: Assist in organizing and coordinating meetings. This may include arranging meetings on MS Teams, preparing meeting rooms, creating agendas, taking meeting minutes, sending reminders, and distributing relevant materials.Document Preparation: Draft and edit documents and reports. Ensure that all documents are formatted correctly and adhere to organizational standards.Team Collaboration: Work closely with team members to ensure smooth operations within the office.Record Keeping: Maintain and update records and databases. Ensure that information is stored securely and is easily accessible when needed.Ad Hoc Tasks: Handle various tasks and projects as assigned by supervisors or management. This could involve research, analysis, or other administrative projects.Track activities and advise promptly on behind-schedule activities to the support team.Accurate information gathering, analysis, and presentation if needed.QUALIFICATIONS AND SKILLS The Applicant must meet the following requirements:Matric (Technical Matric advantageous)Desired Experience & Qualification, e.g. Business Management or project management or admin qualification or N3-N6 Technical qualificationMS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)FUNDAMENTAL COMPETENCIES Initiative/ProactivityDeadline Driven & Highly MotivatedStress TolerantInformation interpretationDecision makingHighly organizedCustomer FocusPlanning and work schedulingEscalation capabilitiesTeamwork & partneringRelationship BuildingInteractive ReasoningCommunication and respect
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