THE JOB AT A GLANCE
As a Team Assistant, you will be supporting the assigned departments within the Investments & Strategy Division with all related administrative functions for effective and efficient service delivery.
WHAT WILL YOU DO?
Provide General Secretarial Support to the Assigned Heads and Team
Arrange meetings and manage the diaries of the assigned Heads
Compile monthly reports for circulation per agreed timelines
Arrange and coordinate departmental meetings as necessary
Type reports, letters, presentations, circulars, and general correspondence
Handle and manage departmental queries
Travel Arrangements
Responsible for the end-to-end travel arrangements for the assigned Heads and the departments
Process all financial/budget requests for sign off
Take minutes
Draft agendas for the periodic meetings as required
Circulate accurate and quality minutes for the meetings within the agreed timelines
General Administrative Duties
Follow up on deadlines to subordinates by means of electronic task requests
Diarise committee circulars and deadlines
Assist with budget control
Manage the departmental documents on SharePoint through editing, version control, and publishing
Upload month-end reports on SharePoint
Book meeting rooms as requested
Order stationery
WHAT YOU'LL BRING TO THE TABLE?
Grade 12 (Required)
Diploma in Office Administration/Secretarial (Added advantage)
At least 1 year of industry-related experience
Managing work (includes time management)
Ability to work under pressure
Attention to detail and accuracy
Verbal and communication skills
Professional personal presentation
Customer service orientation
Information management
Organizing and planning
WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that's 127 years strong. The role comes with a competitive salary package and various benefits, including flexible work arrangements (a combination of remote and in the office). Furthermore, you will be part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround Time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days, please consider your application unsuccessful.
Closing Date: 09 August 2024
Our Commitment to Transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
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