Rosebank College, the Independent Institute of Education (The IIE), is one of the leading private higher education institutions in the country registered with the Department of Higher Education and Training. For over 70 years, IIE Rosebank College has delivered quality tertiary education to students across South Africa. Situated in bustling cities, IIE Rosebank College embraces the same vibrant environment which allows over 20,000 students to connect with the heart of the institution. Our exceptional growth is creating once-in-a-lifetime opportunities for suitable incumbents.Job PurposeTo reduce administrative tasks on the T&L team in order to use their time on academic-specific outputs, positively impacting the success rate and graduation rate.Duties And ResponsibilitiesFiling of lecturer/student consultations.Peer review documentation and administration.Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, notebook, stationery).Ordering stationery for lecturers.Ensuring the timetable is issued to OPS for capturing purposes on CAMS.Compiling and coordinating assignment due dates in association with PC and OPS team.Administrative duties relating to Lecturer/Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers etc.).Agenda setting, minute of meetings (Academic Committee Meeting).With the support and input from the PM/HOA, arranges and coordinates T&L events such as Lecturer and student Orientation, HoP visits, Directors Visit, Pulse visit, Celebrating T&L, Top Achievers Awards, CAT and CSO visits.Manages and coordinates bookings of venues; coordinates catch-up/master/booster session schedules as per information received from PM/HOA.Graduation RSVP's for lecturers (academic regalia, attendance, seating arrangements).Keep trackers updated.Capturing of RCLearn hours as per RCLearn reports.Assist with SETS admin (opening of links, pulling reports).Printing of claims.Getting lecturer availability from lecturers for timetabling.Issuing of timetables to lecturers once available.Lecturer availability for consultations.Creating lecturer profile on APS.Uploading of documents on APS (qualifications, ID etc.).Checking of venue readiness (whiteboard, proxima, air conditioning, tables, and chairs).Ensuring venue sizes are correct as per timetable.Minimum Requirements:Minimum of 3-year Diploma NQF Level 6.1-2 years as Senior Administrator.1-2 years as tutor/clerk (Public institution).1-2 years of data capture and handling.Key CompetenciesKnowledge and understanding of the South African higher education systems and regulatory framework.Ability to manage time effectively.Attention to detail.Customer service orientated.Ability to effectively cope with change.Deadline orientated and can work well under pressure.Be able to work in a team environment.Effective communication skills.Rosebank College is an equal opportunities employer; however, preference will be given to EE and South African candidates.
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