Sustaining Capex Project Planner

Start your career as a Sustaining Capex Project Planner at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance.
As a Sustaining Capex Project Planner you will build together with all your colleagues in South Africa on our ambition to be the best in Port at leading locations. Vopak South Africa is a growing company and major investments have been done. As an Sustaining Capex Project Planner you will join our motivated team in South Africa at Vopak South Africa to optimize the use of the infrastructure and contribute to a culture of being proud to work for this growing company.
Ready to develop yourself and make a positive impact? Improve the world and start as a Sustaining Capex Project Planner at Vopak.
What will you do as a Sustaining Capex Project Planner? The Sustaining Capex Project Planner is responsible for meticulously crafting and managing project schedules, resource allocation, and timelines to ensure the completion of projects. They are responsible for coordinating tasks, optimizing resource usage, and mitigating potential delays.
They will be responsible for creating the baseline schedule, re-baseline schedules, commodity graphs, reports, performance curves. The Project Planner will report to the Sustaining Capex Project Portfolio Manager. The role may also be required to report on Growth Projects where required.
What do we offer you? A market-based salary that is commensurate to your knowledge & experience, coupled with attractive bonusesRelevant and competitively placed allowancesVarious growth & developmental opportunitiesDisability & Risk Insurance that is fully subsidized by the companyGroup Medical Aid where Vopak pays 50% of the nominal costsExcellent Retirement Scheme funding through our Group scheme retirement fundWellness Agenda that authentically connects and cares for our people and promotes work/life balanceGreat working environment & a diverse and inclusive cultureWhat do we expect from you as a Sustaining Capex Project Planner? Minimum requirements of National Diploma in Engineering, Project Management, Construction Management or a related field.Software Proficiency required: Advanced skills in Primavera P6 (essential) and MS Projects (advantageous)Understanding of EVMMinimum of 5-7 years in project planning, preferably within the construction / petrochemical industry, with exposure to EPCM capital projects.Strong understanding of project planning best practices, maintenance planning, and capital project management.Sound Technical capability and understandingHands on Experience with Contractor ManagementKnowledge of QC ProceduresKnowledge of Mechanical SystemsSkills & Competency Requirements Technical skills: Project scheduling and planning: Creating and managing project schedules, Gantt charts, and work breakdown structures (WBS).Risk management: Identifying, assessing, and mitigating project risks.Cost estimation and budgeting: Developing and managing project budgets.Resource allocation: Assigning resources effectively to project tasks.Project management software: Proficiency in tools like Primavera P6, Microsoft Project, or Jira.Soft skills: Communication: Excellent written and verbal communication for clear reporting and stakeholder management.Problem-solving: Analytical and critical thinking to overcome project challenges.Organization and time management: Handling multiple tasks and deadlines effectively.Teamwork and collaboration: Working effectively with diverse teams.Leadership: Motivating and guiding project team members.Additional Requirements: Knowledge of relevant legislation: Familiarity with South African regulations and standards related to the specific industry.Behavioral Competencies: AssertivePersuasiveEnergeticSelf-motivatedInterpersonal skillsSelf-Leadership skillsAbility to work under pressure & meet deadlinesWhat can you expect from your employee experience? You are going to experience that we care & dare: We are empathetic. We know when to lead and know when to let others lead. We attract, grow and coach future leaders.

We aim to communicate in a clear & authentic way. We solicit feedback, ask and listen, learn and unlearn. You will grow with your team: Whatever our role, we support business, in a thoughtful way, to create value for our teams and our clients. We embrace new ways of working applying digitalization to provide solutions. We lead the We: We have a passion for winning and growing as a team. We inspire people to deliver a joint performance. We create an inclusive environment where different thoughts, generations, cultures and experiences are valued and encouraged. Your core responsibilities are: Project Scheduling and planning Prepare an initial overall annual Sustaining Capex Portfolio execution plan for Lesedi and Durban terminals for the next calendar period to understand projects which can be executed within the available technical and project management resources and will be used as Sustaining Capex Portfolio baseline;Categorise projects into groups based on achieving the same strategic objectives. (Since strategic objectives are documented in the sub-plans, the categories will usually be based on the sub-plans and hence will help to identify areas of similar organisational need)Ensure projects are balanced across categoriesIdentify high level interdependencies between projects and categoriesPrioritise the projects that are most important using the criticality rating (where projects have equal criticality can consider using weighted prioritisation models or more simple ranking e.g. Mission critical, Highly desirable, Desirable)Analyse various facets of project work and progress updates for completing the work in line with the baseline schedule;Collaboratively develop and maintain the Sustaining Capex Project Master schedule;Align baseline scheduling with inputs from the 8 week look ahead planLayout, generate, and distribute schedule reports to internal and external personnel;Prepares and analyses critical path, resource loaded schedule and recommend solutions;Promote early corrective action to meet a project's schedule and budget;Participate in large project reviews and other projects as designated;Support Project Managers with scheduling all project related engineering work packages;Work closely with Procurement and include all procurement work processes into the schedule for each projectWork together with other functions to harmonize the planning with all relevant working streams within Engineering, contractors, operations during 8 week look ahead plan, maintenance, berth planners to identify windows of opportunity to conduct worksImprove scheduling processes to support the above mentioned.Review risks and impact of changes to project scope to the project team.Lead the Project teams to prioritize signed off Baseline Project Program. Ensure that Project Planners understand importance of tasks outstanding, constraints, budget on resources and deadlines.Create, or participate in the creation of project documentation.Interface with the team members and contract personnel to design a solution and establish associated project timelines and budgets that allow for the delivery of the project within the constraints.Establish and maintain a usable and well-communicated schedule for each project.Work with the Sustaining Capex Portfolio Manager, Project Cost Controller and Project Managers to ensure all changes are understood and documented for potential claims.Monthly Reporting Internal project reporting and administration. Analyse site progress reports from Project Planners and Site Management to minimize all Risks.Be prepared to discuss project quality, client and team satisfaction, and project success during regularly scheduled and ad hoc project review meetings with the Project Managers.Track and report weekly on percentage complete, budget burn, earned value, slippage, project effort and duration to complete and other key project reportsManage all Tender program and Contract Award program from Head OfficeReview all Project Programmed for all the site to mitigate all RisksResource management Determine project roles of team members based on project requirements, timeframes and budget.When necessary work with external contractors in addition to internal resources.Review resource skill sets (competencies) required for the project based on project specifications and requirements according to the contract.Determine resource requirements (including staffing, software, hardware, and Facilities) of projects, based on project specifications.Manage contract Project Planners and Junior Planners.Project control Manage scope creep through client change orders, internal change orders, phased delivery or other methods to ensure projects deliver on timeline, scope, and budget.Evaluate all key project deliverables, as well as final product to ensure traceability of requirements, high quality and client acceptance.Responsible for formal sign off on all project baseline programmedIdentify, track, manage and mitigate risk on specific client engagements. Escalate these issues when necessary to ensure minimal impact to quality, budget, and timeline.Where project control is in jeopardy, create contingency plans with appropriate input from key team members and implement / Review a revised project schedule, scope or budget.Project communication Work with Manager Projects to ensure clients achieve an understanding of expectations, deliverables, dependencies, risks, progress and the bright works development process.If needed, create customized reporting for the client or team.Use sound judgment in all project communication and ensure that key stakeholders including the Team, client and management are apprised of project activities.3YMP Planning and Budget Cycle Preparation Planning and Development of Annual Budget Cycle preparationPrepare and implement the Annual Budget ScheduleInput to Annual planning in preparation with Budget Gate ReviewTracking and updating critical deliverables as input during the Budget CycleWant to start as a Sustaining Capex Project Planner at Vopak? Are you ready to share your vision and contribute to Vopak South Africa? Then start as a Sustaining Capex Project Planner and apply now!

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