48 Reedbuck Crescent, Corporate Park South Midrand Johannesburg Johannesburg 1682Accountability – Freight and Logistics ProceduresDevelop and implement Standard Operating Procedures (SOPs) for all local and cross-border freight processes within the GEA Africa region.Create and maintain an "Africa Workbook," which includes freight and forwarding guidelines for each country in the region, along with a standard cost framework for typical shipments.Maintain and implement standard HS codes for accurate classification of goods.Serve as the accredited company representative for customs compliance.Communicate and disseminate updates on legislation that may impact logistics operations.Manage requests for quotes (RFQs) and forwarding instructions, ensuring timely communication with relevant parties.Address and resolve logistical issues and complaints as they arise.Provide after-hours support for urgent shipment issues.Oversee supplier management for preferred freight and logistics partners, maintaining an up-to-date supplier list, including:Inbound & Outbound Freight Forwarders: Sea & AirInternational and Local CouriersLocal Road Freight ServicesCoordinate actions and communication with preferred vendors, focusing on:Rate reviews and RFQ processesService Level Agreement (SLA) evaluationsPayment queries and dispute resolutionMonitoring service quality and addressing complaintsDocument ControlEnsure accountability for all import and export documentation, including necessary licenses (import permits, temporary imports/exports) and Certificate of Compliance (COC) documentation.Manage the preparation and filing of all export documents, ensuring accuracy in invoice details and freight documentation.Maintain records of 0% rated VAT invoices (SAD500 and EDI documentation) as required.Oversee the costing and processing of freight invoices, ensuring all required documentation is provided by suppliers for timely payment.Liaise with clients and their clearing agents to facilitate a smooth cross-border process.Cost ControlImplement freight consolidation for shipments unless otherwise specified, leveraging RFQ quotes for cost efficiency.Select appropriate modes of transport and communicate framework guidelines clearly.Conduct cost analysis of freight expenditures, addressing any exceptional costs.Collaborate on ensuring proper freight allocation to Overheads, Project, or Balance Sheet accounts.Review and verify freight invoices to ensure alignment with globally agreed rates and quotes received.Confirm applicable duties are correct and manage their payment.Enhance and manage the RFQ tool for non-standard route shipments not covered by the global tender.Negotiate prices when necessary, escalating and seeking approval for quotations that deviate from the least expensive options.Training & DevelopmentDevelop and communicate terms of sale with associated risks for each country.Create SOPs for cross-border shipping and imports, facilitating structured communication through bulletins as necessary.Conduct bi-annual training sessions for all GEA Africa stakeholders to ensure compliance with freight and forwarding regulations.Organize refresher sessions on the RFQ process for stakeholders and suppliers.Provide a standard cost guide for shipments to support informed decision-making.Additional Responsibilities:Performance Metrics: Develop key performance indicators (KPIs) to measure the efficiency and effectiveness of logistics processes.Risk Management: Identify potential risks within logistics operations and develop mitigation strategies.Technology Utilization: Leverage logistics management software and tools to enhance tracking, reporting, and process efficiency.Sustainability Initiatives: Contribute to the development of sustainable logistics practices, including reducing carbon footprint and promoting eco-friendly shipping options.Minimum Qualifications:Additional tertiary qualifications or certifications in Logistics are highly desirable and with at least 5 years related job experience.Strong ability to lead and motivate team5 years' experience in Forwarding & ClearingSound and specialist knowledge of clearing procedures2 years' experience in a Supervisory functionProficiency in Microsoft office programsExcellent verbal and written communication skillsWork independently and handle multiple projects
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