Supervisor – Inbound Planning Administration (UPD Cape Town)Listing reference: click_017659
Listing status: Online
Apply by: 26 August 2024
Position summaryIndustry: FMCG & Supply Management
Job category: Planning
Location: Cape Town
Contract: Permanent
Remuneration: Market related
EE position: Yes
IntroductionWe are seeking to employ a permanent Supervisor – Inbound Planning Administration in our UPD Cape Town (Montague Gardens Distribution Center). The candidate will report to the Capacity and Logistics Planning Executive.
Purpose: Responsible nationally for overseeing inbound shipments of pharmaceutical products, ensuring accurate scheduling, and optimising efficiency in receiving operations.
Job Objectives: Supervision and Team Management:Lead, mentor, and supervise a team of booking clerks.Schedule and allocate tasks to ensure efficient operations and adherence to deadlines.Conduct training and development sessions to enhance team skills and performance.Coordinate Inbound Shipments: Ensure scheduling and coordination of the receipt of pharmaceutical products from suppliers, ensuring alignment with inventory needs and operational capacity.Communicate with Suppliers: Ensure regular communication with suppliers to confirm shipment details, resolve discrepancies, and ensure timely delivery of products.Optimise Receiving Operations: Work closely with warehouse personnel to optimise receiving processes, minimise delays, and ensure efficient handling of incoming shipments.Manage Documentation: Ensure accurate documentation of inbound shipments, including bills of lading, packing slips, and other relevant paperwork, in compliance with regulatory requirements.Monitor Inventory Levels: Collaborate with inventory management team to monitor inventory levels and anticipate future demand, adjusting inbound schedules as necessary to maintain optimal stock levels.Resolve Issues: Proactively identify and address issues related to inbound shipments, such as delays, shortages, or damaged goods, working with suppliers and internal stakeholders to find solutions.Maintain Compliance: Adhere to all regulatory requirements and company policies related to inbound logistics, including safety regulations, quality standards, and Good Distribution Practices (GDP).Job related skills: Microsoft Office SuiteCommunication (verbal and written) skillsBasic numeric skillsAccuracy and attention to detailJob related knowledge: Essential: 1 - 3 years buying administration experience with inbound logistics, scheduling, or supply chain coordination, preferably in the pharmaceutical or healthcare industry.Exposure to a high volume FMCG / Wholesale environment.Experience in inbound logistics, scheduling, or supply chain coordination, preferably in the pharmaceutical or healthcare industry.Strong organisational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.Excellent communication and interpersonal skills, with the ability to collaborate effectively with suppliers, internal teams, and other stakeholders.Proficiency in Microsoft Office applications and logistics management software.Knowledge of regulatory requirements and industry standards for pharmaceutical distribution preferred.Ability to lead a team.Experience: Qualification in Supply Chain Management will be advantageous.Essential and Desired Competencies: Adhering to Principles and ValuesPlanning and OrganisingDelivering Results and Meeting Customer ExpectationsDeciding and Initiating ActionRelating and NetworkingPersuading and InfluencingWriting and ReportingApplying Expertise and Technology
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