Position: Stock Controller/Ward Clerk | Emergency Unit
Facility: Life Wilgeheuwel Hospital
Introduction: A vacancy exists for a Stock Controller/Ward Clerk, based at Life Wilgeheuwel Hospital reporting to the Unit Manager. The successful candidate will contribute to the effective functioning and co-ordination of stock.
Critical OutputsEnsure optimal service levels whilst understanding and striving to achieve targets.To ensure the speedy and effective execution of non-nursing activities.Attend meetings and in-service training as scheduled.Obtaining medical aid authorizations.Ensuring a safe environment in all areas of the unit through staying up to date with safety standards and protocols.Knowledge of emergency plans and actions.Elimination of medico-legal risks through the correct identification and filing of patient's documentation.Maintenance of a positive appearance and behavior, within and outside hospital relations.Friendly and helpful client service.Live up to the Quality principles.Professional secrecy and discretion during contact with customers and colleagues.Ensuring effective communication between customers and colleagues.Develop and maintain sound relationships with internal customers to achieve co-operation and compliance with audit processes.Set up and maintenance of preferred stock levels, and daily ordering of stock to ensure a quality pharmaceutical supply service.Asset management to ensure security of stock and to minimize loss due to redundancy.Quarterly stocktaking.Active involvement in stock-takes and cycle counts monthly.Assist with non-recoverable utilization.Dead stock and short dated stock management.Assist with managing operational efficiencies identified.Monitoring expiry dates of all items and managing as per protocol. Record submitted to UM monthly.Informing UM of any stock issues and shortages daily.Ensuring that stock is available at all times, especially Emergency stock items. Daily checks on high-value items.Ensure cost-efficiency regarding staff planning. Communication to Agencies to book staff and cancel where necessary.Focus on implementation of formulary products and communication to nursing teams.Implementing and maintaining the LHC formulary and providing feedback to PM.Capturing and handling of product complaints.Resolving queries from relevant stakeholders.Ensuring a culture of quality in our business and operational excellence.Any other task that the line manager may deem necessary, e.g., Alert Capturing and completing Generic Alert Summary, Comment card weekly checks and compiling Comment Card Log Monthly, Stats and files upkeep.Loading Job cards timeously on SAP and following up on Job completion. Meticulous record keeping.RequirementsGrade 12.Sound knowledge of at least 2 years on stock control in a hospital environment.A working knowledge of SAP will be an advantage.Understanding of the private healthcare industry, its challenges, and role players would be an advantage. Hospital experience and knowledge of systems (iMeds) is a requirement.A person who is result-oriented, pays attention to detail, has excellent interpersonal as well as communication skills is needed.Customer focus, a commitment towards continuous improvement, the ability to work independently and manage time is required.Computer proficiency is essential.Ability to work in a stressful environment.Good interpersonal skills.Experience within inventory management or relevant experience within a pharmaceutical environment.Knowledge of inventory control, processes, procedures, and practices.Good organizational skills are essential as well as attention to detail.Excellent communication and time management skills.Management skills are essential.Able to work under pressure as well as being able to work as part of a team.CompetenciesProblem-solving, analysis, and judgement.Resilience, drive, and energy.Engaging diversity.Influencing skills.Organizational awareness.Excellence orientation.Ethical behaviour.Building relationships and customer responsiveness.Verbal and written communication skills.Email: ******
Closing date: Friday, August 30, 2024
Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.
Life Healthcare is an Equal Opportunity Employer.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert should consider their application as unsuccessful.
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