STOCK CLERK
Supply Chain
Accountable for specialist outputs and initiating changes in processes, policies, procedures, standards and services within inter-related functional areas of responsibility.
This role will work with various concrete variables, requiring an understanding of the theory or practices underpinning inter-related functional processes within a multi-procedural environment.
Job Purpose
This role is accountable for providing specialist outputs within the inventory control function.
It is responsible for effectively managing the availability, age and losses of stock as well as ensuring adequate delivery control mechanisms are in place.
The Stock Clerk is ultimately accountable for ensuring all governance processes and documentation are followed and completed to ensure that any and all physical movement of inventory is correctly reflected in SAP.
Key Accountabilities and Outputs
Assist with Producing / Manufacturing and Delivering Products
Carry out efficient Inventory Control (Finished and Raw Materials)
Conduct stock counts according to company standards and procedures
Adhere to all physical pre stock take procedures
Compile daily/weekly/monthly stock pack and have pack signed off by relevant parties
Conduct ad hoc stock counts for unresolved variances / high value SKUs
Check DC days of cover daily and communicate with Planning if required
Govern Short Term Interval Control
Ensure that all inter depot movement notes have been checked against inter depot gate register and filed
Follow up on all In Transit shipments if not received
Raise and drive resolution of any quality related issues
Conduct Proof of Delivery Control
Ensure all proof of delivery notes have been checked and accounted for
Assist with resolving and correcting invoice queries
Manage Stock Age
Ensure FEFO principle is applied to stock movements by checking stock rotation daily, and compiling weekly stock age report
Adherence to Food Safety Requirements
Commitment to The Beverage Company's Food Safety policy and its objectives
Ability to understand and implement all food safety requirements
Adherence to and the enforcement of Food Safety Policies, SOPs and PRPs
Compliance with PPE requirements including jewellery policy
Compliance with personal hygiene requirements in accordance with the organisations code of practice
Active engagement in all training including competency testing
Regular practice of hand washing and sanitising
Prevention of cross-contamination of products - no allergens allowed in the manufacturing facility
Responsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnel
Reporting of any illness or communicable disease before the commencement of shift
Compliance with all legal, regulatory and customer requirements
Enforce GMPs and conduct themselves in a manner conducive with food safety practices
Maintain high standards of housekeeping and hygiene of equipment, facilities and work environment
Informed and vigilant on food defense and food fraud risks
Promote, encourage and continuously grow the organisations food safety culture
Maintain zero compromise on product quality and safety
Collaborate with internal food safety team to realise the organisations goals of retaining GFSI certification and continuous improvement
General Operational, Financial Management
Actively participate in operational planning and budgeting processes
Drive continuous improvement through streamlining and optimising relevant operational practices, processes and systems
Ensure adherence to operational and financial frameworks of practices, processes, standards and controls
Control cost and take the necessary action to mitigate any financial risks or non-compliance
Ensure adherence to operational and financial frameworks of practices, processes, standards and controls
Qualifications and Experience
Bachelors Degree (3 years) / NQF level 7 (Essential)
Up to 8 years experience (Operational Execution)
Excel Intermediate
Key Qualities
Communication
Routine communication in connection with instructions, requests or normal work tasks
Problem Solving
Proactive identification of functional problems that do not have predetermined guidelines, routines or procedures for solution, determine cause and impact, and choose the best alternative to solve the problem based on previous experience and an understanding of the theory or practices underpinning the problem.
Relationships Maintained
Others in own work area
Behavioural Competencies
Accountability
Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives o