Job ResponsibilitiesResponsible for all office activities to ensure they run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company and specifically to the branch.Administration, safekeeping, and reconciliation of petty cash for the Branch Office on a weekly basis.Attending to all general administrative functions in respect of the Branch Office.Administer the switchboard, receiving and taking telephone calls, and passing on any messages or assisting callers as required.Maintaining reception and office areas, keeping them clean and professional at all times.Receiving and attending to walk-in customers.Ordering and managing stationery for the office and branch staff.Liaising with suppliers and service providers regarding office maintenance, upkeep, and related issues.Processing incoming purchase order requests.Maintaining an attendance register for branch-based staff and ensuring that all leave forms and overtime sheets are collected and sent to HR.Performing administration and reconciliation schedules and tasks for the finance department as required, including preparing monthly reconciliations of fleet cards and credit card statements.Verification and resolution of queries.Receiving service-related purchase orders relating to the Branch Office and sending goods received vouchers to the Creditors clerk on a weekly basis.Attending to any other related tasks and supporting company branding, advertising, and communication requirements.Ensuring that all staff adhere to safe work practices and follow workplace health and safety standards and requirements at all times.Responsible for inventory control and assisting with the application of proper storekeeping management methods.Planning and organization of inventory and shelving according to the instructions of the operations manager.Preparing the warehouse for stock counts as scheduled, managing stock counts, and ensuring the effective management of stock.Assisting the storeman with control of all incoming and outgoing stocks and all movement of stock in the warehouse.Planning and coordinating deliveries and delivery routes for customers and sales orders.Ensuring that stock dispatched to customers is correct according to delivery notes and with necessary paperwork.Ensuring that delivery notes (POD) are signed correctly and receiving the branch PODs from the Storeman/Driver daily and sending them to the Debtors clerk on a weekly basis.Attending to and following up on items for collection and/or delivery of parcels as requested on an ad hoc basis.Preparation of waybills and booking for couriers as requested by sales or stores on an ad hoc basis.Reviewing branch stock levels relevant to orders for spares or project sales and processing and filing inter-branch transfers for stock required.General maintenance of vehicles (i.e., filling fuel tanks, maintaining correct tyre pressure, and keeping vehicles clean and tidy) and liaising with the Transport Coordinator when vehicles are due for service and/or repairs.Desired Experience & QualificationMinimum Qualification and Experience RequirementsValid code C1 or EB driver's license WITH OWN TRANSPORT ESSENTIAL.Educational level: Minimum Matric Certificate and any other relevant qualification.Administration and office support experience.Previous warehousing and inventory control experience essential.Must be fully bilingual in both Afrikaans and English.
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