Core Knowledge & Skills:Matric plus 5 years shipping experienceRelevant shipping coursesFully computer literate MS Office, Excel, Word, Outlook and PowerpointExcellent People/customer service relationship skillsKnowledge of clients and marketsKnowledge of restrictions at various Ports and commoditiesMinimum 5 years in similar position to Senior Executive DirectorGood communication, organisational & admin skillsAble to meet deadlines and cope under pressureIINTERNAL MARKETING ASSISTANT DUTIES:Bookings for all tradesDaily updating of EDI, importing of vessel files 3 times a day which is downloaded into DinamixTelesales on a daily basisCanvassing for both import/exports bound cargoesObtain KYC documentation, with proof of ID/SARS documents/Proof of Residence/Company details in order to create new customer on both LMS and DynamicsApplication for acceptance of hazardous cargo/special equipment and stowage requests. Update LMS addon to obtain DG certificates.Correct ISO tank types to be updated in Dynamics when booking is firm.Application for detention and demurrage requestsUpdating of export client stats for all tradesMonitoring of tonnages for each service on a daily basisExport RFA s and Free time for all shipments to be done and approved prior vessel ETDMonitoring of vessels tonnage on a daily basis. To maintain allocation. If additional space/tonnage required has to be requested from other branches.Freight collect shipments send eMail to respective POD for acceptance.TDR Reports monthend for all trades due 5th of each month.Monthly allocation report for all trades to be sent by 10th of each month.Negotiate and quote freight rates upon approval and send to clients when Reps are not in the officeAssist both import and export clients with queries and transshipment details on both import/export legsAssist with submitting surveys for new trades or enquiries.Advise clients of all new increases of rates/BAF/surcharges/LSR/PSS etc.Assist with cocktail function if held in DurbanCalendars/gifts collate and arrange distribution to all branches & stock take of giftsGeneral typing and filingWeekly Tracking for South 32 (Tuesday / Thursday).Prepare Capman/tonnage report daily.Customer record update to be sent on the 10th of each month (All trades).Prepare booking vs. allocation report, Monday/Wednesday/Friday.Attend weekly marketing sales meeting. Assist with Compiling weekly sales meeting minutes.Promoting of pocket PIL. Ensure and push the booking through the use of e-service and intra.Prepare e-service report and submit to Regional Office every Friday.Capture both import and export stats.ASA KPI Report to be done by 7th of each month or earlier.Monthend Partners TDR to be sent on 10th of each month.PA TO MD DUTIES:Assist MD with all matters relating to Organisational affairs.Apply for petrol cards/cancellation of petrol cards/lost or stolen, reconcile statements at month-end to submit to HR, send off to all the branches, receiving them back and file.Apply for new cell phone contracts, upgrades, reconciling statements at month end, submit to HR and file.Compiling Reports as requested by MDApplying for credit cards for staff, sending statements off at month end to the branches, receiving them back and filing.Arranging travel, domestic, international flights, accommodation, and car hire for all branches, reconcile travel statements at month end.Arrange Visas if requiredTake minutes of managers meetingTyping of letters, emails.Organise marketing conference, take Minutes at Conference, arrange gifts/transport and accommodation.Pay miscellaneous accounts for PILOrdering of business cards for staff at all branchesMonthly grocery shopping and purchasing of milk for office.Arrange snacks for Office FunctionsOrdering of office gifts/yearly desk pads & CalandersAssist MD with BOD Meeting booklets / take Minutes at BOD MeetingCompile and submit subsistence Report to HR for any local/ overseas travel by staff monthly.Send out upcoming Public Holidays to advise SGP & Regional OfficePrepare petrol limit Report on a monthly basis.