MAIN PURPOSE OF THE JOB Ensure all collateral captured on the collateral management system are valid, accurate and complete in area of responsibility. Ensure all collateral are captured on the collateral management system is in line with the company policies and procedures Key Performance Areas Collateral Dual Control: Ensure that all required security objects are captured accurately and linked to the applicable agreements correctly Capture on CMS Release on CMS Ensure supporting valuation / source documents are uploaded promptly and accurately to the Bank's record management system Compile and Bulk upload of combined data for updates to valuation or expiry information by IT department. Proactive Collateral Management: Conduct deeds office searches by means of the Windeed system and any other required searches / tools in confirmation of the registration in favour of the company for conveyancing and notary transactions. Information on Windeed system to be confirmed for accuracy and correction / update required in the deeds office to be escalated to Conveyancers. Reports from Windeed to be uploaded to Onbase in terms of the record management policy as stipulated in the file plan. Capture of the registration date, bond number and other relevant information of conveyancing and notary transactions and ensure accurate timing Ensure that the CMS is a valid, accurate and complete representation of the security in favour of the Bank on a daily basis Collaborate with Conveyancers for registration or cancellation of conveyancing transactions in the deeds office and ensure that cancelled security agreements are set inactive on the CMS on the same day. Daily execution lists from the deeds office to be processed for security registered (new) or to set security inactive (cancelled bonds) Execution lists to be uploaded to Onbase upon processing in terms of the Bank's current Records Management Policy and as stipulated by the file plan. Routine valuation updates and confirmations: Ensure that asset valuation inspections, agronomical assessments are conducted in line with the banks policies and that backlogs are escalated timeously Obtain regular CMS expiry reports to enable updates to routine valuations at the frequencies stipulated by the Credit Policy. Update valuations on the CMS upon receipt of the BF90, CMS report, external valuation or other supporting valuation document on time. Release valuations workflowed on the CMS once the update is concluded Ensure timing and capturing of valuations for a specific month is released on the System prior to the month end run Run of the CMS register to enable statement of the collateral value in terms of the set calculation requirements and to enable ECL calculation by finance department, management accounts / financial statements for the Bank. Manage securities by initiating inspections for tangible movable or immovable assets from AES officials or external valuators prompted by CMS expiry reports at the set frequencies dictated by policy. Manage security by obtaining updated confirmation documents for intangible assets prompted by CMS expiry reports at the set frequencies dictated by policy or in special conditions set upon loan approval Generate and analyse CMS coverage gap report to identify gaps and escalate to the Relationship Manager to enable bridging of collateral coverage gaps by acquiring additional security or redemption of debt. Initiate and manage external service providers for verification scanning inspections on Micro-Chipped Livestock and manage micro-chip reports and manage register. Action any changes to collateral as approved by the relevant credit committees on release, substitution, consolidation, expropriation, servitudes etc. Ensure supporting / source valuation documents are uploaded promptly and accurately to the Bank's record management system in terms of the Bank's current Records Management Policy. Risk management: Ensure compliance to bank policies as well as legislation Understand and manage risks and risk events relevant to the role. Identify risks related to collateral and ensure that adequate and effective measures are in place to mitigate or eliminate the risks. Confirm that data on CMS pulls to the CMS report correctly and Capture of no security indicator for unsecured accounts along with the reason for the account not being secured on SAP contract. Variance reports to be obtained from SAP for changes in the market values of more than 10% at a time to eliminate capturing errors. Confirm all bond numbers captured on mortgage and notarial bond agreements. Preferred Minimum Education and Experience Qualifications Minimum: Relevant 3 year degree in Agriculture or Credit Risk Management or Management/Business Finance Ideal: Relevant 3 year qualification in Agriculture Experience: Minimum: 3 - 5 years Minimum time spent in job Banking or financial environment (Agricultural Financing, Agricultural Economics, Account Portfolio Management, Business/Credit analysis, Credit & Risk Management Critical Competencies Knowledge of / Experience in the Agricultural value chain; financial markets, economics Knowledge of PFMA Basic knowledge of the National Credit Act, Contract Law Legislation Additional Requirements Microsoft Office Analytical Skills Customer Service Orientation Financial / Business Acumen Agricultural Industry Organisational analysis and market evaluation Strategy analysis and governance assessments Credit Risk assessment Structuring of Corporate and Commercial transactions