Tender Responsibilities:Get documents from estimating assistant immediately so that no time is lost in getting the buying process underway.Check closing date and return of quotations date with estimator.Assess tender to determine all procurement requirements.Check hard copy to ensure no sections or pages are missing.In discussion with the estimator, assess the procurement requirements.Compile list of suppliers for each type of material and subcontractors for each trade, taking cognisance of approval status of suppliers/subcontractors on database.Compile relevant documentation for all enquiries which are to be sent out.Communicate with suppliers and subcontractors to ascertain their interest in quoting.Ensure that all pricing items and bill sections are accounted for.Send out enquiries and make available all contractual and reference material. Return date to be specified to allow sufficient time for adjudication and completion of the tender.Send out and follow up on any tender addendums received.Ensure that all quotations are received – chase any outstanding.Analyse quotes received with respect to compliance to specifications and possible alternative quoted.Analyse quotes received with respect to BEE/Local preference conditions.Pass quotations on to estimator for incorporation into the tender. Discuss conditions/qualifications and highlight any problems.Ensure that all required submissions documentation from subcontractors and suppliers are in hand.Have available supplier and/or subcontractor company profile, history, and capability information.Attend when required tender finalisation meeting to discuss any material or subcontract buying done and provide explanation of any declined tenders.Save all quotations electronically on server.Other Duties:With reference to the procedure manual, compile documents and keep record as required.Maintain tender buying filing system updating with new or late buying returns.In the event of an award, compile a copy of the buying file with copies of all allowable quotations for handover to side management and contract buyers.Maintenance and updating of subcontractor and supplier databases.Interview suppliers and subcontractors in order to find new sources of material and equipment (local and across border).Establish from the market who the competing tenders are.Experience Required: More than 10 Years
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