These jobs were popular with other job seekersEnsure that payroll processing of salaries, wages, and administration is done in line with client SLA and company requirements.Duties & ResponsibilitiesPayroll Processing:Processing the complete payroll, importing hours, importing leave, ensuring everyone who is terminated is removed, new employees are loaded, and all input has been processed for the payroll before the History Listing is pulled, zero overtime is done with the variance report to be submitted for approval.Accurately complete payroll for client employees per specification as set out in the Service Level Agreement with the client.Obtain timesheets from supervisors/managers to be able to capture timesheets accurately by the team – manual timesheets.Final timesheets to be send back to the team, to be able to complete the 195 hours check - why employees don't have full hours, like awol, unpaid leave, termination but waiting for the papers to terminate (input submitted by Festive/Goldi HR).Leave forms to be collected twice a week at the plant when team is attending queries, as each leave form must be signed forCommunication with supervisors and managers on any missing/outstanding timesheets and leave forms on a weekly and monthly basis.Numeric checks must be completed to ensure accuracy and that all data has been captured.Process third party payments related to payroll.Ensure that process flow for invoicing documents is correctly followed and all invoices are queued in client system to ensure payment per SLA payment terms.Ensure the team has completed the relevant checks, then payroll site team leader needs to complete an additional check before the timesheets is ready for processing on Sage300.Accurate database and filing system in place.Documents easily retrievable on request (within 2 minutes).Employee data matrix (per company template) to be kept on site.Ensure that employee list matches back to VIP.Ensure that monthly terminations for absconsions are carried out.Ensure all terminations are recorded on access control systems, employee site data matrix, VIP and timesheets.Ensure that approvals are received, the preparation needs to be done on the reports for the black file, the invoices must be generated as the Audit trail must be generated before Festive loads payment to Phakisa.Always manage and support of the payroll site team with any requirements as needed.Uphold company name and reputation.Provident Fund:Ensure Provident Fund schedules reconciled back to the VIP reports monthly.Ensure for the Provident fund reconciliation function.Ensure Provident Fund schedules reach the Provident Fund Administrators as per the agreement.Other Third-Party Payments: Ensure Garnishee Order, Union, Bargaining Council, SARS, UIF and Skills.Ensure schedules are communicated to the Third Parties to ensure payment is distributed correctly.Reports:IRP5 validations monthlyEnsure 20 key compliance at all timesAll reports needs to be copied over to a flash to submit to client.Produce active employee list reports for Kaelo (service provider for client).Generate special reports (HR reports) as and when required by client, including monthly standard HR reports as set out in the Service Level Agreement.All additional reports to be completed with a few special reports that works with vlookups and pivotsDesired Experience & QualificationMatricVIP Course SAGE 300At least 3 years VIP experienceHigh level of computer literacy – specifically on MS Excel and OutlookAbility to work to deadlines and under pressure.Can complete administrative procedures with necessary directions and systems at disposal.5 years in TES Admin environment Consulting These jobs were popular with other job seekers
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