Site Administrator

PURPOSE
This role is responsible for the administration of financial and payroll activities at site level. Primary source of data input for HRM and Financial systems.
Responsibilities Reporting
Daily site costing and forecasting on site level, including recording of daily hours on internal and external plant for daily costing and invoicing purposes by suppliers.
Governance
Ensure compliance with relevant legislation (Value Added Tax Act etc.) including FA policies and procedures.
Ensure payroll inputs are in accordance with FA policy.
Budget & Forecast
Process inputs of site level budgets and forecasts into the ERP system. Assist with the monthly rolling forecast calculations.
Operational Responsibilities
Perform other site and administrative duties as required.
Shared Services Responsibilities
Analyzing, drilling down, and identifying the variance amongst the budget, forecast, and actuals.
Generating purchase requests and subsequent receipt of goods on site in accordance with orders placed.
Assist in good management of company assets on a site level.
Ensure employee take-on and exit are carried out in line with FA policy.
Site stores and consumables management and recording of transactions relating to issues, receiving, and stock take.
Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.
Ensuring site budget is adhered to.
Inventory management.
Capturing of costs and revenue drivers onto the relevant system daily.
Escalating site level accruals to the Assistant Financial Controller.
Escalation of HR and Finance queries to Shared Services.
Assistance with bookings and administration relating to training.
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