JOB PURPOSE
To support the technical coordinators with all aspects of the administration of the division/region.
MINIMUM REQUIREMENTS
Matric
Good computer skills (Microsoft package) & Syspro (Advantageous)
Minimum 3 years experience in an administration role
Knowledge of in-store operations
Must have a Vehicle
RESPONSIBILITIES
Administration
Act as the point of contact internally for day-to-day interaction with technical coordinator and technicians for your region.
Provide administrative support, including typing, filing, data capturing/input, maintenance, travel claims, HR information and documentation, and management of information held by the region.
Prepare and assist in the collection of data for monthly, quarterly, and annual reports as may be required.
Coordinate the booking of travel and accommodation for all department employees.
Check and update POD's list and age debtors daily.
Accurate quoting as per customer requirement and submitting quotes to relevant clients.
Check that orders placed correspond to quotes and submit verified quotes to internal sales for invoicing.
Follow up on contract orders daily with the mine.
Follow up on unpaid strips and quotes weekly with the relevant technical coordinator and mine contact person.
Forward SABS requests to the mine.
Book all field service reports and new instruments delivery reports on the SMS system.
Update monthly lease contracts on invoiced contracts list and send to accounts department for invoicing before the 5th of each month.
Update full maintenance contracts on contracts list and invoice before the 20th of each month.
Update GP totals monthly.
Correctly enter all requisitions and attach workflow documents for all supplier orders onto Syspro for authorization.
Receive purchase orders and requisitions, sending original documentation to Head Office.
Maintain housekeeping.
Perform any other reasonable duties assigned by your direct supervisor/Manager.
STORES
Daily running of the stores area, maintaining stock levels, stock-take, sorting out stock discrepancies, and ordering stock.
PERSONAL ATTRIBUTES
Excellent oral and written communication skills
Highly organized and flexible
Good interpersonal skills
Ability to work as part of a team
Ability to multi-task and meet changing deadlines
Numeracy and analytical skills
Maintains employee confidentiality
Ability to problem solve
Attention to detail
Self-discipline
Must be able to exercise judgment within defined procedures and practices to determine appropriate action
All applicants who meet the minimum requirements and wish to apply should do so on or before 04th of September 2024 at 12:00.
Please note our shortlisting period is one to two weeks. If you don't hear anything from us, consider your application unsuccessful.
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